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Housing Agency Marketplace - Housing Agency Marketplace
Customer Support: 866-526-9266
Wed. Apr 24, 2024
10:56 AM UTC
Request for Qualifications (RFQ)
[Within the following, applicable reference within
HUD Procurement Handbook No. 7460.8 REV 2
]
You may
print
this Solicitation.
RFQ Information
Solicitation (RFQ)#:
Q22001
Date Posted on the System:
04/25/2022 06:04 PM
Agency:
Phenix City Housing Authority
Main Service Category:
Professional Housing Services
Sub-service Description:
Project-based Housing Choice Vouchers (PBV)
Buyer Information
Buyer Name:
Carly Weddle
Buyer Phone Number:
334-664-9991
Buyer Fax Number:
Buyer E-mail:
cweddle@pchousing.org
Pre-proposal Conference(s)
Pre-proposal Conference:
Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [
Section 7.2.G
, which references
Section 6.7
]?
No
Deadlines
Q/A Cutoff Date:
07/25/2022
Q/A Cutoff Time:
07:00 PM UTC
Proposal Due Date:
08/03/2022
Proposal Due Time:
07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision:
Deadline has been revised,
click here
to view the revision history.
Cancellation:
Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:
Start Date
09/01/2022
End Date
08/31/2023
1st Estimated Contract Renewal Option:
Start Date
09/01/2023
End Date
08/31/2024
2nd Estimated Contract Renewal Option:
Start Date
09/01/2024
End Date
08/31/2025
3rd Estimated Contract Renewal Option:
Start Date
09/01/2025
End Date
08/31/2026
4th Estimated Contract Renewal Option:
Start Date
09/01/2026
End Date
08/31/2027
Contract (Award) Types
Firm Fixed-price Contract [
Section 10.1.C.1
]
"Ship To" Information
A. Delivery of Purchased Items or Services
Name:
Carly Weddle
Location:
Administration Offices
Address:
200 16th Street
City:
Phenix City
State:
AL
Zip Code:
36867
Phone Number:
334-664-9991
Fax Number:
E-mail:
cweddle@pchousing.org
B. Delivery of "Hard Copy" Proposal Submittal
Name:
Carly Weddle
Location:
Administration Offices
Address:
200 16th Street
City:
Phenix City
State:
AL
Zip Code:
36867
Phone Number:
334-664-9991
Fax Number:
E-mail:
cweddle@pchousing.org
Proposal Format
The Agency intends to retain the successful proposer pursuant to a “Best Value” basis, not a “Low Bid” basis (“Best Value,” in that the Agency will, as detailed within the following Section 4.0, consider factors other than cost in making the award decision). Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFQ must be formatted in accordance with the sequence noted following. Each category must be separated by numbered index dividers (which number extends so that each tab can be located without opening the proposal) and labeled with the corresponding tab reference also noted below. None of the proposed services may conflict with any requirement the Agency has published herein or has issued by addendum.
Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFQ document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFQ document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:
(4.1) As detailed within Section 4.1, Evaluation Factor No. 1, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.
(4.2) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the DEVELOPMENT APPROACH and the QUALITY of the DEVELOPMENT APPROCH.
(4.3) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the ACQUISITION/REHAB PLAN (including the ability to provide the services detailed herein).
(4.4) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
(4.5) A complete description as to how the proposer will meet the requirements detailed within the preceding Section 2.0 herein.
(4.6) If appropriate, how staff are retained, screened, trained, and monitored.
(4.7) The proposed quality control program.
(4.8) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.).
(4.9) A complete description of the products and services the firms provides.
(4.10) Fully completed Attachment I, Certification Regarding Fair Housing and Civil Rights Compliance, fully completed Attachment J, Certification Regarding Eligibility for Participation in Federal and Agency Programs, and fully completed Attachment K, Certification Regarding Conflicts of Interest.
Tab 5: Managerial Capacity/Financial Viability
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
(6.1) The client's name;
(6.2) The client's contact name;
(6.3) The client's telephone number;
(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Such Joint Venture firms or any major subcontractors ("major," meaning a projected 10% or more of the work).
Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Understanding of Requirements
Maximum Point Value = 30
Evidence of the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS. (Subjective Factor)
No. 2: Development Approach
Maximum Point Value = 15
Evidence of the proposer's the DEVELOPMENT APPROACH and the QUALITY of the DEVELOPMENT APPROCH.(Subjective Factor)
No. 3: Technical Capabilities
Maximum Point Value = 15
Evidence of the proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the ACQUISITION/REHAB PLAN (including the ability to provide the services detailed herein). (Subjective Factor)
No. 4: Relevant Experience and Past Performance
Maximum Point Value = 30
Evidence of the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (Subjective Factor)
No. 5: Overall Quality and Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
Total Maximum Points = 100
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFQ?
Yes
Publication:
The Citizen of East Alabama
Advertising Dates:
5/5/22; 5/12/22
Terms & Conditions and/or Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.
If you have any questions regarding this proposal or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
As this Solicitation is a Request for Qualifications process, no pricing will be submitted as a part of your response. We anticipate that pricing will, pursuant to additional information issued, be negotiated with the top-rated proposer.
RFQ Documents
Attached Documents:
Filename
Size
1.0 - Project-Based Housing Choice Vouchers (PBV) (RFQ Document).doc
433.5 KB
2.0 - Attachment A (Form of Proposal).doc
52.5 KB
3.0 - Attachment B (HUD-5369-C).pdf
81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc
54.5 KB
5.0 - Attachment D (Section 3 Explanation).doc
32.5 KB
6.0 - Attachment E (HUD-5369-B).pdf
213.51 KB
7.0 - Attachment F (SIPC).doc
198.5 KB
8.0 - Attachment G (Sample Contarct Form - Step No. 1 - Part I - HUD-52531A).pdf
353.97 KB
8.1 - Attachment G-1 (Sample Contract Form - Step No. 1 - Part II - HUD-52531B).pdf
64.37 KB
8.2 - Attachment G-2 (Sample Contract Form - Step No. 2 - Part 1 - HUD-52530A).pdf
157.23 KB
8.3 - Attachment G-3 (Sample Contract Form - Step No. 2 - Part 2 - HUD-52530A).pdf
96.36 KB
8.4 - Attachment G-4 (HUD-5370-C1).pdf
2.68 MB
8.5 - Attachment G-5 (Supplemental Contract Conditions).doc
109.5 KB
8.6 - Attachment G-6 (Alabama E-Verify Affidavit).doc
31 KB
9.0 - Attachment H (Schedule of Buildings).doc
38.5 KB
10.0 - Attachment I (Certification Fair Housing and Civil RIghts).doc
33.5 KB
10.1 - Attachment I-1 (Certification Eligibility for Participation).doc
33.5 KB
10.2 - Attachment I-2 (Certification Conflicts of Interest).doc
33 KB
11.0 - Attachment J (Agency Profile of Properties).pdf
233.04 KB
Addenda
Issued: 05/23/2022 - 07:19 PM UTC
-
Addendum #1
Issued: 06/14/2022 - 04:07 PM UTC
-
Addendum #2
Issued: 06/21/2022 - 08:27 PM UTC
-
Addendum #3
Issued: 07/13/2022 - 03:46 PM UTC
-
Addendum #4
Post-submittal Deadline Notices
Issued: 09/06/2022 - 03:46 PM UTC
-
Post-submittal Deadline Notice #1
Questions and Answers
View Unanswered Questions
- 0 Unanswered Question(s)
View Answered Questions
- 0 Answered Question(s)
END OF Solicitation #Q22001 04/24/2024 10:56:56 AM UTC
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Customer Support: 866-526-9266
© Copyright 2024, International eProcurement