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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Mar 28, 2024
05:55 PM UTC
     
 

Request for Qualifications (RFQ)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFQ Information
Solicitation (RFQ)#: Q23001
Date Posted on the System: 12/28/2022 10:28 PM
Agency: Lynchburg Redevelopment and Housing Authority
Main Service Category: Architectural and Engineering Services
Sub-service Description: Architectural/Engineering Services
 
Buyer Information
Buyer Name: Mary E. Mayrose
Buyer Phone Number: 434-485-7220
Buyer Fax Number:
Buyer E-mail: mmayrose@lynchburghousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 03/20/2023
Q/A Cutoff Time: 07:00 PM UTC
Proposal Due Date: 04/05/2023
Proposal Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
05/01/2023
End Date
04/30/2024
1st Estimated Contract Renewal Option:  
Start Date
05/01/2024
End Date
04/30/2025
2nd Estimated Contract Renewal Option:  
Start Date
05/01/2025
End Date
04/30/2026
3rd Estimated Contract Renewal Option:  
Start Date
05/01/2026
End Date
04/30/2027
4th Estimated Contract Renewal Option:  
Start Date
05/01/2027
End Date
04/30/2028
 
Contract (Award) Types
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Mary E. Mayrose
Location: Central Office
Address: 918 Commerce Street
City: Lynchburg
State: VA
Zip Code: 24504
Phone Number: 434-485-7220
Fax Number:
E-mail: mmayrose@lynchburghousing.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Mary E. Mayrose
Location: Central Office
Address: 918 Commerce Street
City: Lynchburg
State: VA
Zip Code: 24504
Phone Number: 434-485-7220
Fax Number:
E-mail: mmayrose@lynchburghousing.org
 
Proposal Format
The Agency intends to retain the successful proposer pursuant to a "Best Value" basis. There is no determination of cost as cost is not a factor for evaluation. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFQ must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFQ document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 1, herein, Evidence of the proposers ABILITY TO PERFORM THE WORK as indicated by profiles of the principals' and staffs' professional and technical competence and experience, and their facilities.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 2, herein, Evidence of the proposers CAPABILITY TO PROVIDE PROFESSIONAL SERVICES in a timely manner.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 3, herein, Evidence of the proposers PAST PERFORMANCE in terms of cost control, quality of work, and compliance with performance schedules, and utilization of green design and technologies.

(4.4) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED KNOWLEDGE of local building codes and Federal building alterations requirements.

(4.5) A fully completed copy of Attachment H, Standard Form 330 (6/2004), Architect-Engineer Qualifications.
If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) If appropriate, how staff are retained, screened, trained, and monitored.

(4.7) The proposed quality assurance program.

(4.8) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax; Internet; etc.).

(4.9) A complete description of the products and services the firms provide.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and email address;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Demonstrated Ability to Perform the Work
Maximum Point Value = 20
Evidence of the proposers DEMONSTRATED ABILITY TO PERFORM THE WORK as indicated by profiles of the principals' and staffs' professional and technical competence and experience, and their facilities. (Subjective Factor)
No. 2: Demonstrated Capability and Approach
Maximum Point Value = 20
Evidence of the proposers DEMONSTRATED CAPABILITY TO PROVIDE PROFESSIONAL SERVICES in a timely manner. (Subjective Factor)
No. 3: Demonstrated Successful Past Performance
Maximum Point Value = 20
Evidence of the proposers DEMONSTRATED SUCCESSFUL PAST PERFORMANCE in terms of cost control, quality of work, and compliance with performance schedules, and utilization of green design and technologies. (Subjective Factor)
No. 4: Demonstrated Knowledge and Experience
Maximum Point Value = 30
The proposer's DEMONSTRATED KNOWLEDGE of and EXPERIENCE with local building codes and Federal building alterations requirements. (Subjective Factor)
No. 5: Overall Quality, Organization, and Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFQ?  Yes
Publication: The News and Advance Advertising Dates: 01/12/2023; 01/19/2023
 
Terms & Conditions and/or Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

As this Solicitation is a Request for Qualifications process, no pricing will be submitted as a part of your response. We anticipate that pricing will, pursuant to additional information issued, be negotiated with the top-rated proposer.
RFQ Documents  
Attached Documents:
  Filename Size
1.0 - A-E Services (RFQ Document).doc 1.0 - A-E Services (RFQ Document).doc 502.5 KB
2.0 - Attachment A (Form of Proposal).doc 2.0 - Attachment A (Form of Proposal).doc 85.5 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 80 KB
5.0 - Attachment D (Section 3 Explanation).doc 5.0 - Attachment D (Section 3 Explanation).doc 46 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 213.51 KB
7.0 - Attachment F (SIPC).doc 7.0 - Attachment F (SIPC).doc 272.5 KB
8.0 - Attachment G (HUD-51915).pdf 8.0 - Attachment G (HUD-51915).pdf 841.51 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 2.45 MB
8.2 - Attachment G-2 (Supplemental Contract Conditions).doc 8.2 - Attachment G-2 (Supplemental Contract Conditions).doc 149 KB
8.3 - Attachment G-3 (HUD-50071).pdf 8.3 - Attachment G-3 (HUD-50071).pdf 234.96 KB
8.4 - Attachment G-4 (SF-LLL).pdf 8.4 - Attachment G-4 (SF-LLL).pdf 43.41 KB
9.0 - Attachment H (SF-330).pdf 9.0 - Attachment H (SF-330).pdf 1018.72 KB
10.0 - Attachment I (Agency Profile of Properties).pdf 10.0 - Attachment I (Agency Profile of Properties).pdf 87.15 KB
 
Addenda
Issued: 01/17/2023 - 12:15 AM UTC - Addendum #1
Issued: 01/30/2023 - 06:03 PM UTC - Addendum #2
Issued: 02/06/2023 - 09:17 PM UTC - Addendum #3
Issued: 02/10/2023 - 07:08 PM UTC - Addendum #4
Issued: 03/10/2023 - 04:00 PM UTC - Addendum #5
Issued: 03/28/2023 - 06:23 PM UTC - Addendum #6
 
Post-submittal Deadline Notices
Issued: 05/26/2023 - 10:58 PM UTC - Post-submittal Deadline Notice #1
Issued: 08/03/2023 - 05:35 PM UTC - Post-submittal Deadline Notice #2
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


 
END OF Solicitation #Q23001 03/28/2024 05:55:40 PM UTC


 
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