Housing Agency Marketplace

Tue. Oct 03, 2023
08:20 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2023, International eProcurement

Housing Agency Marketplace - Housing Agency Marketplace

Tue. Oct 03, 2023
08:20 PM UTC

Request for Qualifications (RFQ)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFQ Information
Solicitation (RFQ)#:	Q23001
Date Posted on the System:	12/28/2022 10:28 PM
Agency:	Lynchburg Redevelopment and Housing Authority
Main Service Category:	Architectural and Engineering Services
Sub-service Description:	Architectural/Engineering Services

Buyer Information
Buyer Name:	Mary E. Mayrose
Buyer Phone Number:	434-485-7220
Buyer Fax Number:
Buyer E-mail:	mmayrose@lynchburghousing.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines

Q/A Cutoff Date:

03/20/2023

Q/A Cutoff Time:

07:00 PM UTC

Proposal Due Date:

04/05/2023

Proposal Due Time:

07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
05/01/2023

End Date
04/30/2024

1st Estimated Contract Renewal Option:

Start Date
05/01/2024

End Date
04/30/2025

2nd Estimated Contract Renewal Option:

Start Date
05/01/2025

End Date
04/30/2026

3rd Estimated Contract Renewal Option:

Start Date
05/01/2026

End Date
04/30/2027

4th Estimated Contract Renewal Option:

Start Date
05/01/2027

End Date
04/30/2028

Contract (Award) Types
	Firm Fixed-price Contract [Section 10.1.C.1]

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Mary E. Mayrose
Location:	Central Office
Address:	918 Commerce Street
City:	Lynchburg
State:	VA
Zip Code:	24504
Phone Number:	434-485-7220
Fax Number:
E-mail:	mmayrose@lynchburghousing.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Mary E. Mayrose
Location:	Central Office
Address:	918 Commerce Street
City:	Lynchburg
State:	VA
Zip Code:	24504
Phone Number:	434-485-7220
Fax Number:
E-mail:	mmayrose@lynchburghousing.org

Proposal Format

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis. There is no determination of cost as cost is not a factor for evaluation. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFQ must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFQ document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 1, herein, Evidence of the proposers ABILITY TO PERFORM THE WORK as indicated by profiles of the principals' and staffs' professional and technical competence and experience, and their facilities.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 2, herein, Evidence of the proposers CAPABILITY TO PROVIDE PROFESSIONAL SERVICES in a timely manner.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 3, herein, Evidence of the proposers PAST PERFORMANCE in terms of cost control, quality of work, and compliance with performance schedules, and utilization of green design and technologies.

(4.4) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED KNOWLEDGE of local building codes and Federal building alterations requirements.

(4.5) A fully completed copy of Attachment H, Standard Form 330 (6/2004), Architect-Engineer Qualifications.
If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) If appropriate, how staff are retained, screened, trained, and monitored.

(4.7) The proposed quality assurance program.

(4.8) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax; Internet; etc.).

(4.9) A complete description of the products and services the firms provide.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and email address;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Demonstrated Ability to Perform the Work Maximum Point Value = 20 Evidence of the proposers DEMONSTRATED ABILITY TO PERFORM THE WORK as indicated by profiles of the principals' and staffs' professional and technical competence and experience, and their facilities. (Subjective Factor)
No. 2: Demonstrated Capability and Approach Maximum Point Value = 20 Evidence of the proposers DEMONSTRATED CAPABILITY TO PROVIDE PROFESSIONAL SERVICES in a timely manner. (Subjective Factor)
No. 3: Demonstrated Successful Past Performance Maximum Point Value = 20 Evidence of the proposers DEMONSTRATED SUCCESSFUL PAST PERFORMANCE in terms of cost control, quality of work, and compliance with performance schedules, and utilization of green design and technologies. (Subjective Factor)
No. 4: Demonstrated Knowledge and Experience Maximum Point Value = 30 The proposer's DEMONSTRATED KNOWLEDGE of and EXPERIENCE with local building codes and Federal building alterations requirements. (Subjective Factor)
No. 5: Overall Quality, Organization, and Professional Appearance Maximum Point Value = 10 The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFQ? Yes
Publication:	The News and Advance	Advertising Dates:	01/12/2023; 01/19/2023

Terms & Conditions and/or Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

As this Solicitation is a Request for Qualifications process, no pricing will be submitted as a part of your response. We anticipate that pricing will, pursuant to additional information issued, be negotiated with the top-rated proposer.

RFQ Documents

Attached Documents:

	Filename	Size
	1.0 - A-E Services (RFQ Document).doc	502.5 KB
	2.0 - Attachment A (Form of Proposal).doc	85.5 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile of Firm Form).doc	80 KB
	5.0 - Attachment D (Section 3 Explanation).doc	46 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.51 KB
	7.0 - Attachment F (SIPC).doc	272.5 KB
	8.0 - Attachment G (HUD-51915).pdf	841.51 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	2.45 MB
	8.2 - Attachment G-2 (Supplemental Contract Conditions).doc	149 KB
	8.3 - Attachment G-3 (HUD-50071).pdf	234.96 KB
	8.4 - Attachment G-4 (SF-LLL).pdf	43.41 KB
	9.0 - Attachment H (SF-330).pdf	1018.72 KB
	10.0 - Attachment I (Agency Profile of Properties).pdf	87.15 KB

Addenda
Issued: 01/17/2023 - 12:15 AM UTC	- Addendum #1
Issued: 01/30/2023 - 06:03 PM UTC	- Addendum #2
Issued: 02/06/2023 - 09:17 PM UTC	- Addendum #3
Issued: 02/10/2023 - 07:08 PM UTC	- Addendum #4
Issued: 03/10/2023 - 04:00 PM UTC	- Addendum #5
Issued: 03/28/2023 - 06:23 PM UTC	- Addendum #6

Post-submittal Deadline Notices
Issued: 05/26/2023 - 10:58 PM UTC	- Post-submittal Deadline Notice #1
Issued: 08/03/2023 - 05:35 PM UTC	- Post-submittal Deadline Notice #2

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 0 Answered Question(s)

END OF Solicitation #Q23001 10/03/2023 08:20:48 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2023, International eProcurement