Housing Agency Marketplace

Sat. May 11, 2024
02:52 PM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Sat. May 11, 2024
02:52 PM UTC

Request for Qualifications (RFQ)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFQ Information
Solicitation (RFQ)#:	Q24007
Date Posted on the System:	04/25/2024 07:29 PM
Agency:	Housing Authority Of the City Of Asheville
Main Service Category:	Professional Housing Services
Sub-service Description:	Project Based Vouchers

Buyer Information
Buyer Name:	Terri Anello
Buyer Phone Number:
Buyer Fax Number:
Buyer E-mail:	procurement@haca.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines
Q/A Cutoff Date:	05/01/2024
Q/A Cutoff Time:	07:00 PM UTC
Proposal Due Date:	05/02/2024
Proposal Due Time:	07:00 PM UTC To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation:	Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date:	05/09/2024

Contract (Award) Types
	Firm Fixed-price Contract [Section 10.1.C.1]

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Housing Authority of the City of Asheville
Location:
Address:	165 South French Broad Ave.
City:	Asheville
State:	NC
Zip Code:	28801
Phone Number:	828-239-3502
Fax Number:
E-mail:	procurement@haca.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Housing Authority of the City of Asheville
Location:	Attn Terri Anello RFQ #Q24007
Address:	165 South French Broad Ave.
City:	Asheville
State:	NC
Zip Code:	28801
Phone Number:	828-239-3502
Fax Number:
E-mail:	procurement@haca.org

Proposal Format

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis. There is no determination of cost as cost is not a factor for evaluation. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFQ must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Letter of Interest / Form of Proposal.
Letter of Interest. Provide a letter of interest clearly stating (i) the name of the proposed development; (ii) the number of PBV units requested; and (iii) a contact name and telephone number.
and
Form of Proposal. This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract. This Form is attached hereto as Attachment B to this RFQ document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFQ document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services.
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

4.1 As detailed within Section 4.1, Evaluation Factor No. 1, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.

4.2 As detailed within Section 4.1, Evaluation Factor No. 2, herein, the Evidence of the proposer's READINESS TO EXECUTE PROJECT BASED VOUCHERS and PROPOSED DATES UNITS WILL BE AVAILABLE.

4.3 As detailed within Section 4.1, Evaluation Factor No. 3, herein, Evidence of the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

4.4 As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.

4.5 A complete description as to how the proposer will meet the requirements detailed within the preceding Section 2.0 herein.

4.6 If appropriate, how staff are retained, screened, trained, and monitored.

4.7 The proposed quality assurance program.

4.8 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e., written; fax; internet; etc.).

4.9 A complete description of the products and services the firms provide.

4.10 Fully completed Attachment H, Schedule Buildings Proposed for Assistance.

4.11 Fully completed Certifications listed in Attachments "I" – "I-2."

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan.
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

6.1 The client's name;

6.2 The client's contact name;

6.3 The client's telephone number and email address;

6.4 A brief description and scope of the service(s) and the dates the services were provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS Maximum Point Value = 30 Evidence of the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.
No. 2: READINESS TO EXECUTE PROJECT BASED VOUCHERS and PROPOSED DATES UNITS WILL BE AVAILABLE. Maximum Point Value = 30 Evidence of the proposer's READINESS TO EXECUTE PROJECT BASED VOUCHERS and PROPOSED DATES UNITS WILL BE AVAILABLE.
No. 3: DEMONSTRATED RELEVANT EXPERIENCE Maximum Point Value = 30 Evidence of the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
No. 4: OVERALL Maximum Point Value = 10 The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFQ? Yes
Publication:	Asheville Citizen Times	Advertising Dates:	4/29/24

Terms & Conditions and/or Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

As this Solicitation is a Request for Qualifications process, no pricing will be submitted as a part of your response. We anticipate that pricing will, pursuant to additional information issued, be negotiated with the top-rated proposer.

RFQ Documents

Attached Documents:

	Filename	Size
	1.0 - Project-based Housing Choice Vouchers (RFQ Document).doc	382.5 KB
	2.0 - Attachment A (Form of Proposal).doc	48.5 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile of Firm Form).doc	53.5 KB
	5.0 - Attachment D (Section 3 Explanation).doc	32 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.51 KB
	7.0 - Attachment F (SIPC).doc	192.5 KB
	8.0 - Attachment G (Sample Contarct Form - Step No. 1 - Part I - HUD-52531A).pdf	353.97 KB
	8.1 - Attachment G-1 (Sample Contract Form - Step No. 1 - Part II - HUD-52531B).pdf	64.37 KB
	8.2 - Attachment G-2 (Sample Contract Form - Step No. 2 - Part 1 - HUD-52530A).pdf	157.23 KB
	8.3 - Attachment G-3 (Sample Contract Form - Step No. 2 - Part 2 - HUD-52530A).pdf	92.86 KB
	8.4 - Attachment G-4 (HUD-5370-C1).pdf	2.45 MB
	8.5 - Attachment G-5 (Supplemental Contract Conditions).doc	107.5 KB
	8.6 - Attachment G-6 (HUD-50071).pdf	234.96 KB
	8.7 - Attachment G-7 (SF-LLL).pdf	43.41 KB
	9.0 - Attachment H (Schedule of Buildings).doc	38 KB
	10.0 - Attachment I (Certification Fair Housing and Civil RIghts).doc	33 KB
	10.1 - Attachment I-1 (Certification Eligibility for Participation).doc	32.5 KB
	10.2 - Attachment I-2 (Certification Conflicts of Interest).doc	32 KB
	11.0 - Attachment J (Agency Profile of Properties).docx	26.52 KB

Addenda
Issued: 05/01/2024 - 07:04 PM UTC	- Addendum #1

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 6 Answered Question(s)

END OF Solicitation #Q24007 05/11/2024 02:52:39 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement