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 Contact  Customer Support: 1-866-526-9266 © Copyright 2022, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 1-866-526-9266
        

Tue. Sep 27, 2022
02:43 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 22-440-RFP-002
Date Posted on the System: 08/20/2022 03:17 AM
Agency: Housing Authority of the City and County of San Francisco
Main Service Category: Consulting Services - Housing Management/Operations
Sub Service Description: Administration and Operations of Housing Choice Voucher (HCV) Program
 
Buyer Information
Buyer Name: Louis White
Buyer Phone Number: 16503568350
Buyer Fax Number:
Buyer E-mail: whitel@sfha.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 08/31/2022
Pre-proposal Conference Time: 1:00 PM
Pre-proposal Conference Location:
(Address)    
Join Zoom Meeting https://sfha.zoom.us/j/82606193288?pwd=QWxFbzBKM0pvS0d3KzVVS25TQlR4Zz09 Meeting ID: 826 0619 3288 Passcode: 520443
 
Deadlines
Q/A Cutoff Date: 09/08/2022
Q/A Cutoff Time: 09:00 PM UTC
Proposal Due Date: 09/16/2022
Proposal Due Time: 09:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
10/01/2022
End Date
09/30/2023
1st Estimated Contract Renewal Option:  
Start Date
10/01/2023
End Date
09/30/2024
2nd Estimated Contract Renewal Option:  
Start Date
10/01/2024
End Date
09/30/2025
3rd Estimated Contract Renewal Option:  
Start Date
10/01/2025
End Date
09/30/2026
4th Estimated Contract Renewal Option:  
Start Date
10/01/2026
End Date
09/30/2027
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Louis White
Location:
Address: 1815 Egbert Ave
City: San Francisco
State: CA
Zip Code: 94124
Phone Number: 16503568350
Fax Number:
E-mail: whitel@sfha.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Louis White
Location:
Address: 1815 Egbert Ave
City: San Francisco
State: CA
Zip Code: 94124
Phone Number: 16503568350
Fax Number:
E-mail: RFPprocurement@sfha.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 20
The PROPOSED COSTS submitted by the proposer.
No. 2: QUALITY of the TECHNICAL APPROACH and SERVICES
Maximum Point Value = 10
The QUALITY of the TECHNICAL APPROACH and the SERVICES
PROPOSED. The proposal outlines an approach that is tailored
based on obtaining an understanding of the Authority's activities,
operating systems and special needs. The proposal showcases the firm's commitment to providing quality services by voluntarily
adhering to higher standards of quality.
No. 3: DEMONSTRATED UNDERSTANDING
Maximum Point Value = 10
The proposer's DEMONSTRATED UNDERSTANDING of the
AUTHORITY'S REQUIREMENT.
No. 4: TECHNICAL CAPABILITIES and MANAGEMENT PLAN
Maximum Point Value = 15
The proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the
services detailed herein).
No. 5: Demonstrated Relevant Experience and Successful Past Performance
Maximum Point Value = 35
The proposer's DEMONSTRATED RELEVANT EXPERIENCE in
performing similar work and the proposer's DEMONSTRATED
SUCCESSFUL PAST PERFORMANCE (including meeting costs,
schedules, and performance requirements) of contract work
substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal.

NOTE: The Authority will place particular emphasis on the
DEMONSTRATED EXPERIENCE and PAST PERFORMANCE of the key staff identified within the proposal submittal
No. 6: Overall Quality, Organization, and Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL
PRESENTATION OF THE PROPOSAL SUBMITTED, based upon the
opinion of the evaluators.
No. 7:
Maximum Point Value = 15
As detailed within Attachment D and D-1, and within Section 4.1.1 of the RFP 1.0 Document, each issued and attached hereto. (Objective Factor)
Total Maximum Points = 115  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: San Francisco Chronicle Advertising Dates:
Publication: San Francisco Housing Authority web-site Advertising Dates:
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - 22-440-RFP-002 - Administration and Operation of Housing Choice Voucher (HCV) Program - 08.18.22 FINAL.docx.pdf 1.0 - 22-440-RFP-002 - Administration and Operation of Housing Choice Voucher (HCV) Program - 08.18.22 FINAL.docx.pdf 440.6 KB
2.0 - Attachment A (Form of Proposal).doc 2.0 - Attachment A (Form of Proposal).doc 58 KB
3.0 Attachment B HUD-5369-C.pdf 3.0 Attachment B HUD-5369-C.pdf 958.01 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 55 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 75 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 80.5 KB
6.0 Attachment E HUD-5369-B.pdf 6.0 Attachment E HUD-5369-B.pdf 371.01 KB
7.0 - Attachment F (SIPC).doc 7.0 - Attachment F (SIPC).doc 211 KB
8.0 - Attachment G (Sample Contract Form).doc.pdf 8.0 - Attachment G (Sample Contract Form).doc.pdf 480.54 KB
8.1 Attachment G-1 HUD-5370-C.pdf 8.1 Attachment G-1 HUD-5370-C.pdf 159.1 KB
8.2 Attachment G-2 50071.pdf 8.2 Attachment G-2 50071.pdf 495.9 KB
8.3 Attachment G-3 SF-LLL.pdf 8.3 Attachment G-3 SF-LLL.pdf 100.93 KB
8.4 - Attachment G-4 (Section 3 Plan - Contract).pdf 8.4 - Attachment G-4 (Section 3 Plan - Contract).pdf 169.09 KB
9.0 Attachment H Board Resolution.pdf 9.0 Attachment H Board Resolution.pdf 258.37 KB
 
Addenda
Issued: 08/24/2022 - 08:20 PM UTC - Addendum #1 - UPDATE PROPOSAL PRE-CONFERENCE
Issued: 08/31/2022 - 09:02 PM UTC - Addendum #2 Agenda Pre-Proposal Conference
Issued: 09/14/2022 - 07:00 PM UTC - UPDATE PROPOSAL DEADLINE
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: 22-440-RFP-002 - Administration and Operations of Housing Choice Voucher (HCV) Program
Pricing Item# Agency Stock Code Qty U/M
 
Lot # 1 - Property Management Fee: Firm-fixed Fee
  Each 
Specification: Proposed price per New Admission. The contractor will be required to process all new admissions to the HCV program., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per Issuance of Voucher. The contractor will be required to process all issuance of vouchers to the HCV program., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per HQS Inspection. The Contractor will perform initial, special, annual and/or biennial inspections of units according to HQS or any successor standard of the HCV program and will complete any follow-up enforcement measures., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per Annual Reexamination. The contractor will be required to verify family composition and income annually through the annual reexamination process., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per Interim Reexamination. The contractor will be required to verify family composition and income conducted when a tenant experiences a change in income or family composition between annual recertifications, or any other change that may require an interim reexamination., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per End of Participation.
The contractor will be required to process all end of participations to the HCV program., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per Other Change of Unit.
The contractor will be required to process all moves and other change of units of HCV program participations., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per Portability Move Out/Move in.
The contractor will be required to process all portability moves to the HCV program., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Proposed price per FSS/WtW Addendum Only The contractor will be required to process all FSS related actions to the HCV program., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
10    Each 
Specification: Proposed price per Expiration of Voucher.
The contractor will be required to track all vouchers according to HUD regulations and the Authority's Admin Plan and will be required to expire vouchers are required., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
11    Each 
Specification: Proposed price per Historical Adjustments/Voids.
The contractor will be required to perform any actions necessary to ensure that HUD 50058 forms and any subsequent forms are accepted into PIC-NG or any other system as required by HUD., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
Lot # 2 - Proposal for billing schedule based on a performance-based contract
12    Each 
Specification: A proposal for billing schedule based on a performance-based contract: Proposed base fee shall be inclusive of all general & administrative costs to administer the Authority's entire HCV program (labor, non-labor, direct, indirect and overhead costs).

Voucher Count:13000
Proposed Fee per Voucher, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # 22-440-RFP-002 09/27/2022 02:43:14 PM UTC


 
 Contact  Customer Support: 1-866-526-9266 © Copyright 2022, International eProcurement