Housing Agency Marketplace

Wed. May 01, 2024
09:46 PM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Wed. May 01, 2024
09:46 PM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P22003
Date Posted on the System:	11/28/2022 07:37 PM
Agency:	Sylacauga Housing Authority
Main Service Category:	Hazardous Materials Consulting Services
Sub Service Description:	LBP Project Designer/Consultant

Buyer Information
Buyer Name:	William Walker
Buyer Phone Number:	256-249-0381
Buyer Fax Number:
Buyer E-mail:	wwalker@sylacaugaha.com

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines

Q/A Cutoff Date:

01/03/2023

Q/A Cutoff Time:

09:00 PM UTC

Proposal Due Date:

01/11/2023

Proposal Due Time:

09:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
02/01/2023

End Date
01/31/2024

1st Estimated Contract Renewal Option:

Start Date
02/01/2024

End Date
01/31/2025

2nd Estimated Contract Renewal Option:

Start Date
02/01/2025

End Date
01/31/2026

3rd Estimated Contract Renewal Option:

Start Date
02/01/2026

End Date
01/31/2027

4th Estimated Contract Renewal Option:

Start Date
02/01/2027

End Date
01/31/2028

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
Yes

As detailed within Section 3.3.3 of the RFP 1.0 Document issued and attached hereto.

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	William Walker
Location:
Address:	415 West 8th Street
City:	Sylacauga
State:	AL
Zip Code:	35150
Phone Number:	256-249-0381
Fax Number:
E-mail:	wwalker@sylacaugaha.com

B. Delivery of "Hard Copy" Proposal Submittal
Name:	William Walker
Location:
Address:	415 West 8th Street
City:	Sylacauga
State:	AL
Zip Code:	35150
Phone Number:	256-249-0381
Fax Number:
E-mail:	wwalker@sylacaugaha.com

Proposal Format

Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the proposer's demonstrated standards of professionalism and customer care, follow-through on jobs, reports, accuracy, and how the proposer proposes to respond when "things go wrong").

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer's DEMONSTRATED EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality assurance program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e., written; fax; Internet; etc.).

(4.8) A complete description of the products and services the firms provides.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information
The proposer shall submit a listing of former or current clients (at least 3), including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and email address;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 30 The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: Demonstrated Understanding Maximum Point Value = 10 The proposer's DEMONSTRATED UNDERSTANDING of the HOUSING AGENCY'S REQUIREMENT. (Subjective Factor)
No. 3: Technical Approach and Services Proposed Maximum Point Value = 10 The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED. (Subjective Factor)
No. 4: Demonstrated Technical Capabilities and Management Plan Maximum Point Value = 10 The proposer's DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the proposer's demonstrated standards of professionalism and customer care, follow-through on jobs, reports, accuracy, and how the proposer proposes to respond when "things go wrong"). (Subjective Factor)
No. 5: Demonstrated Relevant Experience and Successful Past Performance Maximum Point Value = 30 The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (Subjective Factor)
No. 6: Overall Quality, Organization, and Professional Appearance Maximum Point Value = 10 The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	The Daily Home	Advertising Dates:	12-2-2022 ; 12-9-2022

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - LBP Project Designer-Consultant (RFP Document).doc	472 KB
	2.0 - Attachment A (Form of Proposal).doc	89.5 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile of Firm Form).doc	78.5 KB
	5.0 - Attachment D (Section 3 Explanation).doc	45 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.51 KB
	7.0 - Attachment F (SIPC).doc	274 KB
	8.0 - Attachment G (Sample Contract Form).doc	191 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	2.45 MB
	8.2 - Attachment G-2 (HUD-50071).pdf	234.96 KB
	8.3 - Attachment G-3 (SF-LLL).pdf	43.41 KB
	8.4 - Attachment G-4 (Alabama E-Verify Affidavit).doc	47.5 KB
	9.0 - Attachment H (Agency Profile of Properties).doc	90 KB
	10.0 - Attachment I (Lead-Based Paint Inspection Report by UA SafeState)	1.96 MB

Addenda
Issued: 12/13/2022 - 09:14 PM UTC	- Addendum #1
Issued: 12/15/2022 - 09:27 PM UTC	- Addendum #2
Issued: 12/26/2022 - 07:38 PM UTC	- Addendum #3
Issued: 12/28/2022 - 05:15 PM UTC	- Addendum #4

Post-submittal Deadline Notices
Issued: 02/14/2023 - 06:50 PM UTC	- Post-submittal Deadline Notice #1

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 1 Answered Question(s)

Pricing Items for Solicitation #: P22003 - LBP Project Designer/Consultant

Pricing Item#	Qty	U/M
1	1000	Hour(s)
Specification: Consultant (Per Hour), including clerical. [PLEASE NOTE IMPORTANT ENTRY INSTRUCTIONS FOR THIS PRICING ITEM. All proposers are strongly encouraged to, prior to entering a response for this Pricing Item, review and comply with instructions detailed within Section 3.3.2, and most specifically Section 3.3.2.1, of the RFP 1.0 Document issued and attached hereto. Any proposer that does not do so may, and most likely will, enter the response to this Pricing Item incorrectly, which may, and probably will, have a negative effect on the proposers proposed pricing, and which entry CANNOT be corrected after the submittal deadline.] No Alternate Specification Allowed Reason: NOT APPLICABLE.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P22003 05/01/2024 09:46:43 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement