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 Contact  Customer Support: 866-526-9266 © Copyright 2023, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Tue. Oct 03, 2023
07:29 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 23-015-RFP 0001 Legal Services
Date Posted on the System: 02/25/2023 06:22 AM
Agency: Housing Authority of the City and County of San Francisco
Main Service Category: Legal Services
Sub Service Description: Legal Services
 
Buyer Information
Buyer Name: Zawadi Lange
Buyer Phone Number: 650-356-8487
Buyer Fax Number:
Buyer E-mail: RFPprocurement@sfha.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 03/06/2023
Pre-proposal Conference Time: 11:00 AM
Pre-proposal Conference Location:
(Address and/or Videoconference Link)		 Microsoft Teams; Meeting ID: 279 684 784 044, Passcode: Jbyoe2; Or call in (audio only) +1 628-204-4317,,683824492# ID: 683 824 492#
 
Deadlines
Q/A Cutoff Date: 03/08/2023
Q/A Cutoff Time: 01:00 AM UTC
Proposal Due Date: 03/17/2023
Proposal Due Time: 10:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 04/01/2023
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Zawadi Lange
Location:
Address: 1815 Egbert Avenue, 3rd Floor
City: San Francisco
State: CA
Zip Code: 94124
Phone Number: 650-356-8487
Fax Number:
E-mail: RFPprocurement@sfha.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Zawadi Lange
Location:
Address: 1815 Egbert Avenue, 3rd Floor
City: San Francisco
State: CA
Zip Code: 94124
Phone Number: 650-356-8487
Fax Number:
E-mail: RFPprocurement@sfha.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93)
Certifications and Representations of Offerors, Non-Construction Contract. This Form is attached hereto as Attachment B to this RFP. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:
â?¢ Experience and Qualifications of Key Personnel
The proposal must contain information demonstrating the organizational structure and qualifications of Responder's key personnel including relevant experience in the field of discipline and public housing operations. The proposal may include one or more consultants.
Approach. Describe your firm's approach to the scope of work. Describe your firm's approach to communication between the firm and the Authority Staff and its Board of Commissioners.
DEMONSTRATED EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE of contract work substantially similar to that required by this RFP as verified by reference checks or the information submitted within the proposal.

Demonstrate your firm's experience in jobs similar in scope and complexity as described in the solicitation within the last three years. Demonstrate your firm's experience in working with other agencies similar in size to that of the Authority. Describe the experience of the individuals to be employed in this effort.

Along with this, provide at least three vendor selected references for the most recent jobs that are similar, particularly with public sector entities. Provide the point of contact, telephone number and title of references.

NOTE: The Authority will place particular emphasis on the proposer's above described EXPERIENCE and PAST PERFORMANCE with related-work with public housing agencies.
A complete description of the products and services the firm provides.
Tab 5: Client Information
The proposer shall submit a list of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
Name of Individual/Firm
Ownership Type
Year Established
Office Locations
Number of Employees
Description of firm's core business lines
Principals of the Firm/Agency/Organization
Tab 6: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance with Federal, State and local regulations pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 7: Sub-contractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any sub-contractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major sub-contractors (10% or more) or from any joint venture.
Tab 8: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, the proposer shall include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form under this tab. Additionally, provide a detailed plan on your strategy for complying with Section 3 requirements.
Tab 9:
The Authority will calculate and fill in the terms for the firm's fees based on the fees proposed by the firms.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Authority in its evaluation. Examples include: awards, recognitions, letters of appreciation, customer surveys, previous section 3 compliance, etc.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 25
The proposed COST of the services.
No. 2: Firms experience and past performance
Maximum Point Value = 35
No. 3: Experience and Qualifications of Key personnel
Maximum Point Value = 30
No. 4: MBE/WBE Participation
Maximum Point Value = 5
No. 5: Section 3 Business Preference
Maximum Point Value = 5
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: SF Chronicle Advertising Dates: 03/03/2023
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
Attachment A (Form of Proposal).doc Attachment A (Form of Proposal).doc 58 KB
Attachment B HUD-5369-C.pdf Attachment B HUD-5369-C.pdf 958.01 KB
Attachment C (Profile of Firm Form).doc Attachment C (Profile of Firm Form).doc 55 KB
Attachment D (Section 3 Submittal Form).doc Attachment D (Section 3 Submittal Form).doc 75 KB
Attachment D-1 (Section 3 Explanation).doc Attachment D-1 (Section 3 Explanation).doc 80.5 KB
Attachment E HUD-5369-B.pdf Attachment E HUD-5369-B.pdf 371.01 KB
Attachment F (SIPC).doc Attachment F (SIPC).doc 211 KB
Attachment G (Sample Contract Form).doc Attachment G (Sample Contract Form).doc 182.5 KB
Attachment G-1 HUD-5370-C.pdf Attachment G-1 HUD-5370-C.pdf 159.1 KB
Attachment G-2 50071.pdf Attachment G-2 50071.pdf 495.9 KB
Attachment G-3 SF-LLL.pdf Attachment G-3 SF-LLL.pdf 100.93 KB
Attachment G-4 (Section 3 Plan - Contract).pdf Attachment G-4 (Section 3 Plan - Contract).pdf 169.09 KB
Attachment H Board Resolution.pdf Attachment H Board Resolution.pdf 258.37 KB
23-015-RFP-0001 Legal Services Procurement.pdf 23-015-RFP-0001 Legal Services Procurement.pdf 276.33 KB
 
Addenda
Issued: 03/06/2023 - 05:14 PM UTC - Addendum #1
Issued: 03/06/2023 - 08:08 PM UTC - Addendum #1_Pre-proposal Presentation
Issued: 03/07/2023 - 10:22 PM UTC - Problems with RFPprocurement@sfha.org
Issued: 03/10/2023 - 10:33 PM UTC - Addendum #3 Responses to Proposal Questions
Issued: 03/16/2023 - 02:12 AM UTC - Addendum #4
Issued: 03/16/2023 - 02:14 AM UTC - Addendum # 4: Submit Soft Copies of proposals Directly to Zawadi Lange
 
Post-submittal Deadline Notices
Issued: 03/24/2023 - 10:05 PM UTC - Delay in Contract Award
Issued: 04/28/2023 - 05:39 PM UTC - Notice of Intent to Award
 
Questions and Answers
View Unanswered Questions - 1 Unanswered Questions(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: 23-015-RFP 0001 Legal Services - Legal Services
Pricing Item# Agency Stock Code Qty U/M
1    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
2    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
3    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
4    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
5    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
6    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
7    1  Dollar(s) 
Specification: Pricing may reflect an hourly rate or a retainer for the services to be performed and should be submitted for each consultant proposed., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # 23-015-RFP 0001 Legal Services 10/03/2023 07:29:45 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2023, International eProcurement