Housing Agency Marketplace

Mon. May 13, 2024
07:48 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement

Housing Agency Marketplace - Housing Agency Marketplace

Mon. May 13, 2024
07:48 PM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P23002
Date Posted on the System:	07/14/2023 11:00 AM
Agency:	Housing Authority of the City of Danbury
Main Service Category:	Computer Software
Sub Service Description:	Public Housing Software

Buyer Information
Buyer Name:	Devin Marra
Buyer Phone Number:	2037442500
Buyer Fax Number:
Buyer E-mail:	dmarra@hacdct.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines
Q/A Cutoff Date:	07/28/2023
Q/A Cutoff Time:	06:00 PM UTC
Proposal Due Date:	08/14/2023
Proposal Due Time:	03:00 PM UTC To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation:	Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date:	09/25/2023
Economic Price Adjustment:	Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]? No

Contract (Award) Types:
	Firm Fixed-price Contract [Section 10.1.C.1]

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Devin Marra
Location:	Housing Authority City of Danbury
Address:	2 Mill Ridge Road
City:	Danbury
State:	CT
Zip Code:	06811
Phone Number:	203-744-2500
Fax Number:	203-797-1864
E-mail:	dmarra@hacdct.org

Proposal Format

Six (6) copies of the proposal submittal (one original signature + 5 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment A to this RFP document and shall be fully completed, executed, and submitted as a part of the proposal submittal.

Tab 2: HUD Forms
Form HUD-5369-B, Instructions to Offerors Non-Construction
Form HUD-5369-C, Certifications and Representation of Offerors Non-Construction Contract
Form HUD-5370-C, General Conditions for Non-Construction Contracts

These forms are attached hereto as Attachment B to this RFP document and shall be fully completed and executed where provided thereon and submitted as a part of the proposal submittal.

Tab 3: Section 3 Compliance
This form is attached hereto as Attachment C to this RFP and shall be fully completed and executed where provided thereon and submitted as part of the proposal submittal.

Tab 4: Services/Experience
The Proposer shall set forth its proposed services and prior experience which at a minimum shall set forth in detail documentation showing;

a. Demonstrated understanding of the Agency required scope of service.
b. Demonstrated experience in performing similar work and the proposer's demonstrated successful past performance of contract work substantially like that required by this RFP.
c. Technical approach and the proposed work plan, including methodology of fact finding and planning, to provide the required scope of services.
d. Technical capabilities (in terms of personnel, equipment and materials) and management plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).
e. Proposer's program for retention, screening, training, and monitoring of its personnel.
f. A description of the products and services the firm provides.

Tab 5: Proposal Fees
This form is attached hereto as Attachment D to this RFP document and shall be fully completed and executed where provided thereon. Please note, costs for travel will not be reimbursed. Additionally, there shall be no sales or use tax charged to the Agency.

Tab 6: Managerial Capacity/Financial Viability
The proposer shall submit a concise description of its managerial and financial capacity to deliver the proposed services.

Tab 7: Client information
The proposer shall submit a list of former or current clients, including any public housing authorities, for whom the proposer has performed similar or like services to those being proposed herein.

The listing shall, at a minimum, include:
a. The client's name;
b. The client's contact name;
c. The client's telephone number and email address;
d. A brief narrative description and scope of the service(s) and the dates the services were provided.

Tab 8: Equal Employment Opportunity
The proposer must submit a copy of its Equal Opportunity Employment Policy.

Tab 9: Other Information
The proposer may include any other general information that the proposer believes is appropriate to assist the Agency in its evaluation

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 20 Proposal Fee
No. 2: Demonstrated Experience Maximum Point Value = 30
No. 3: Understanding of Scope of Services Maximum Point Value = 20
No. 4: Overall Quality and Appearance Maximum Point Value = 5
No. 5: Demonstration/Interview Maximum Point Value = 25 The evaluation committee will meet to determine the top proposers based on the other evaluation factors. Those proposers will be requested to provide a demonstration of the software and will be evaluated and scored.


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	Inner City News	Advertising Dates:	7/14/23
Publication:	Heart Media/Newstimes	Advertising Dates:	7/14/23
Publication:	Heart Media/Newstimes	Advertising Dates:	7/14/23

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	PH Software- RFP Complete.pdf	1.2 MB

Addenda
Issued: 07/18/2023 - 04:28 PM UTC	- Addendum#1
Issued: 07/24/2023 - 01:13 PM UTC	- Addendum #2
Issued: 07/26/2023 - 12:00 PM UTC	- Addendum #3
Issued: 07/31/2023 - 09:22 PM UTC	- Addendum #4

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 5 Answered Question(s)

Pricing Items for Solicitation #: P23002 - Public Housing Software

Pricing Item#	Qty	U/M
1	1	Each
Specification: The Proposal Fees are comprised of Annual Fee, Implementation Fee and Training. The proposer is also required to submit a breakdown of what those fees are comprised of., or equal.
Vendor SKU: NOT REQUIRED for this item. No Bid: ALLOWED for this item. No Charge: ALLOWED for this item.

End of Solicitation # P23002 05/13/2024 07:48:42 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement