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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Tue. Apr 16, 2024
04:29 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 24-001
Date Posted on the System: 12/29/2023 03:03 PM
Agency: Covington Housing Authority
Main Service Category: Accounting and Auditing Services
Sub Service Description: Auditing Services
 
Buyer Information
Buyer Name: Sherman Young
Buyer Phone Number: 770-786-7739
Buyer Fax Number:
Buyer E-mail: syoung@covha.com
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 01/17/2024
Q/A Cutoff Time: 04:00 PM UTC
Proposal Due Date: 01/26/2024
Proposal Due Time: 04:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
02/05/2024
End Date
12/31/2024
1st Estimated Contract Renewal Option:  
Start Date
01/01/2025
End Date
12/31/2025
2nd Estimated Contract Renewal Option:  
Start Date
01/01/2026
End Date
12/31/2026
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Sherman Young
Location: Covington Housing Authority
Address: 5160 Alcovy Rd
City: Covington
State: GA
Zip Code: 30014
Phone Number: 7707867739
Fax Number: 7707846004
E-mail: syoung@covha.com
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Sherman Young
Location: Covington Housing Authority
Address: 5160 Alcovy Rd
City: Covington
State: GA
Zip Code: 30014
Phone Number: 7707867739
Fax Number: 7707846004
E-mail: syoung@covha.com
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93) Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

*As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED TECHNICAL CAPABILITIES AND APPROACH to performing the services outlined in Section 2.0, Scope of Work/Technical Specifications, including the availability of staff with professional qualifications and technical abilities based on the Agency review of the detailed professional resumes for persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form and any other staff that will be performing services as the result of award of this RFP.

*As detailed within Section 4.1, Evaluation Factor No. 3, herein, the RESULTS of the proposer's PEER REVIEW and the EXTERNAL QUALITY REVIEWS that the proposer may submit (NOTE: The Agency will place emphasis on the submitted Reviews associated with HUD-related work).

*As detailed within Section 4.1, Evaluation Factor No. 4, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing the same or similar services, including (and very importantly) the proposer's experience with low-income housing.

*If appropriate, how staff are retained, screened, trained, and monitored.

*The proposed quality assurance program.

*An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; Internet; etc.).

*A complete description of the products and services the firm provides.

*Proposed Engagement Letter. The proposer may submit hereunder a copy of his/her proposed Engagement Letter. NOTE: Be aware that the Agency will not execute an Engagement Letter in lieu of executing the Contract attached hereto at Attachment G (this Sample Contract IS the contract form that the Agency and the successful proposer will eventually execute); however, the Agency does recognize that the Engagement Letter can/may contain important contract performance information that can/may be in the best interests of the Agency to include as a part of the contract. Accordingly, the Agency reserves the right to include such Engagement Letter as an appendix to the contract after potential Agency-required revisions to the proposed Engagement Letter have been completed, especially revisions to clauses that may conflict with the Agency Contract form. In the event of conflict, the Agency's Contract Form shall supersede the Proposer's Engagement Letter.
Tab 5: Managerial Capacity
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
Client Information. The proposer shall submit a listing of former or current clients, including Public Housing Agencies, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

*The client's name;

*The client's contact name;

*The client's telephone number and e-mail address;

*A brief narrative description and scope of the service(s)performed and audited, and the dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Tab 10: Optional
If no information is to be placed under any of the above noted tabs (especially the "Optional" tabs), please place there under a statement such as "NO INFORMATION IS BEING PLACED UNDER THIS TAB" or "THIS TAB LEFT INTENTIONALLY BLANK." DO NOT eliminate any of the tabs.

Proposal Submittal Binding Method. It is preferable and recommended that the proposer bind the proposal submittals in such a manner that the Agency can, if needed, remove the binding (i.e. "spiral-type" etc.) or remove the pages from the cover (i.e. 3-ring binder; etc.) to make copies, then conveniently return the proposal submittal to its original condition.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 30
The PROPOSED COSTS submitted by the proposer.
No. 2:
Maximum Point Value = 20
The proposer's DEMONSTRATED TECHNICAL CAPABILITIES and APPROACH to performing the services outlined in Section 2.0, Scope of Work/Technical Specifications, including the availability of staff with professional qualifications and technical abilities based on the Agency review of the detailed professional resumes for persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form, and any other staff that will be performing services as a result of award of this RFP.
No. 3:
Maximum Point Value = 10
The RESULTS of the proposer's PEER REVIEW and EXTERNAL QUALITY REVIEWS that the proposer may submit (NOTE: The Agency will place particular emphasis on such submitted Reviews that are associated with HUD-related work).
No. 4:
Maximum Point Value = 30
The proposer's DEMONSTRATED QUALIFICATIONS, RELEVANT EXPERIENCE, and SUCCESSFUL PAST PERFORMANCE in performing the same or similar services, including (and very importantly) the proposer's experience with low-income housing tax credit developments).
No. 5:
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: www.covha.com Advertising Dates: 12/29/23-1/26/2024
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
RFP24001Final.pdf RFP24001Final.pdf 946.83 KB
2.0 - Attachment A (Form of Proposal).doc 2.0 - Attachment A (Form of Proposal).doc 49.5 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 53.5 KB
5.0 - Attachment D (Section 3 Explanation).doc 5.0 - Attachment D (Section 3 Explanation).doc 36 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 213.49 KB
7.0 - Attachment F (SIPC).doc 7.0 - Attachment F (SIPC).doc 197.5 KB
8.0 - Attachment G (Final Sample Contract Form).pdf 8.0 - Attachment G (Final Sample Contract Form).pdf 303.1 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 2.45 MB
8.2 - Attachment G-2 (HUD-50071).pdf 8.2 - Attachment G-2 (HUD-50071).pdf 236.57 KB
8.3 - Attachment G-3 (SF-LLL).pdf 8.3 - Attachment G-3 (SF-LLL).pdf 43.41 KB
9.0 - Attachment H (Agency Profile of Properties).doc 9.0 - Attachment H (Agency Profile of Properties).doc 45.5 KB
Covington Final Audit Report 2022.pdf Covington Final Audit Report 2022.pdf 598.84 KB
 
Addenda
Issued: 01/10/2024 - 06:30 PM UTC - Addendum No. 1
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 1 Answered Question(s)


Pricing Items for Solicitation #: 24-001 - Auditing Services
Pricing Item# Agency Stock Code Qty U/M
  Each 
Specification: Firm-fixed Fee for 1st Contract Year: Annual Audit for FYE2023, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Firm-fixed Fee for 2nd Contract Year: Annual Audit for FYE2024, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Firm-fixed Fee for 3rd Contract Year: Annual Audit for FYE2025, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  40  Each 
Specification: Potential Additional Consulting (for, at the Agency's discretion, additional related work not already identified herein, that may be required by the Agency during the ensuing contract periods). Note: This must be pre-approved in writing., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # 24-001 04/16/2024 04:29:52 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement