Housing Agency Marketplace

Sun. May 12, 2024
12:57 AM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Sun. May 12, 2024
12:57 AM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P24002
Date Posted on the System:	03/27/2024 05:09 PM
Agency:	Stark Metropolitan Housing Authority
Main Service Category:	Professional Housing Services
Sub Service Description:	CNI Grant Planning Coordinator

Buyer Information
Buyer Name:	Denise Lightner
Buyer Phone Number:	234-214-4276
Buyer Fax Number:
Buyer E-mail:	dlightner@starkmha.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines

Q/A Cutoff Date:

04/22/2024

Q/A Cutoff Time:

07:00 PM UTC

Proposal Due Date:

05/08/2024

Proposal Due Time:

07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Cancellation:

Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
06/01/2024

End Date
05/31/2025

1st Estimated Contract Renewal Option:

Start Date
06/01/2025

End Date
05/31/2026

2nd Estimated Contract Renewal Option:

Start Date
06/01/2026

End Date
05/31/2027

3rd Estimated Contract Renewal Option:

Start Date
06/01/2027

End Date
05/31/2028

4th Estimated Contract Renewal Option:

Start Date
06/01/2028

End Date
05/31/2029

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
Yes

As detailed within Section 3.3.3 of the RFP 1.0 Document issued and attached hereto.

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Denise Lightner
Location:
Address:	400 Tuscarawas Street East
City:	Canton
State:	OH
Zip Code:	44702
Phone Number:	234-214-4276
Fax Number:
E-mail:	dlightner@starkmha.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Denise Lightner
Location:
Address:	400 Tuscarawas Street East
City:	Canton
State:	OH
Zip Code:	44702
Phone Number:	234-214-4276
Fax Number:
E-mail:	dlightner@starkmha.org

Proposal Format

Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED QUALIFICATIONS and CAPACITY.

(4.1.1) Provide information on the qualifications and capacity of the coordinator and team members that will have primary responsibility for this account.

(4.1.2) Highlight any and all qualifications of the coordinator and team members with the scopes of work and services stated.

(4.1.3) Discuss projected workload for this and other competing projects and show that the firm has the capacity to work on a project of this magnitude.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the WORK PLAN.

(4.2.1) Describe the firm's approach to providing planning coordination services to complete the project scope within the timeline set forth by HUD for the grant. The work plan should include staffing assignments, organizational structure, logistical issues, and other issues;

(4.2.2) Identify proposed schedule of activities for the tasks detailed in the scope of work

(4.2.3) Identify all staff that will be assigned to this scope of work and include a brief resume, job description and title of this person or persons

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's above-described EXPERIENCE and PAST PERFORMANCE with Public Housing- and HUD-related work.)

(4.3.1) Provide a description of the firm's, history, and other general information that describes the planning coordinators understanding of the project.

(4.3.2) Highlight any and all experience with the scopes of work and services stated.

(4.3.3) Provide a summary of similar projects, including any experience with the Choice Neighborhoods Initiative. For each project include description of the Planning Coordinator's role in the project, summary of objectives addressed by the project, mechanisms used to engage public participation, and outcome of meeting project schedules and deliverables.

(4.3.4) Highlight experience in completing a Choice Neighborhoods Transformation Plan , including project outcomes.

(4.3.5) Highlight experience working with other public entities and housing authorities.

(4.4) If appropriate, how staff are retained, screened, trained and monitored.

(4.5) The proposed quality assurance program.

(4.6) An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e., written; fax; Internet; etc.).

(4.7) A complete description of the products and services the firm provides.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm.

Tab 6: Client Information
The proposer shall submit a listing of former or current clients (at least 3), including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and email address; and

(6.4) A brief narrative description and scope of the service(s) and the dates the services were provided, including a brief narrative description of those specific services including scope; size; cost; principal elements and special features.

Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within Section 3.5 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Such Joint Venture firms or any major subcontractors ("major," meaning a projected 10% or more of the work).

Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Tab 10:

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 30 The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: Demonstrated Qualifications and Capacity Maximum Point Value = 20 The proposer's DEMONSTRATED QUALIFICATIONS and CAPACITY. (Subjective Factor)
No. 3: Technical Approach and Work Plan Maximum Point Value = 20 The QUALITY of the TECHNICAL APPROACH and the WORK PLAN. (Subjective Factor)
No. 4: Demonstrated Relevant Experience and Successful Past Performance Maximum Point Value = 20 The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's above-described EXPERIENCE and PAST PERFORMANCE with Public Housing- and HUD-related work.) (Subjective Factor)
No. 5: Overall Quality, Organization, and Professional Appearance Maximum Point Value = 10 The OVERALL QUALITY, PROFESSIONAL APPEARANCE, and ORGANIZATION of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators. (Subjective Factor)


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	Canton Repository	Advertising Dates:	04/02/2024; 04/09/2024

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - CNI Grant Planning Coordinator (RFP Document).docx	136.99 KB
	2.0 - Attachment A (Form of Proposal).doc	99 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile of Firm Form).doc	80 KB
	5.0 - Attachment D (Section 3 Explanation).doc	45 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.49 KB
	7.0 - Attachment F (SIPC).doc	290 KB
	8.0 - Attachment G (Sample Contract Form).doc	188.5 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	2.45 MB
	8.2 - Attachment G-2 (HUD-50071).pdf	234.96 KB
	8.3 - Attachment G-3 (SF-LLL).pdf	43.41 KB
	9.0 - Attachment H (Agency Profile of Properties).doc	265 KB
	9.1 - Attachment H-1 (Master Unit List Scattered Sites).xls	1.42 MB

Addenda
Issued: 04/11/2024 - 07:53 PM UTC	- Addendum #1
Issued: 04/19/2024 - 07:16 PM UTC	- Addendum #2
Issued: 05/01/2024 - 03:24 PM UTC	- Addendum #3

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 2 Answered Question(s)

Pricing Items for Solicitation #: P24002 - CNI Grant Planning Coordinator

Pricing Item#	Qty	U/M
1	1	Each
Specification: Firm-fixed fee to complete all the work described and detailed within Section 2.6 (Tasks 1-7) of the RFP 1.0 Document. No Alternate Specification Allowed Reason: NOT APPLICABLE.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

2	50	Hour(s)
Specification: Consultant (for any additional related work deemed necessary by the Agency, work not already specifically provided for herein). [PLEASE NOTE IMPORTANT ENTRY INSTRUCTIONS FOR THIS PRICING ITEM. All proposers are strongly encouraged to, prior to entering a response for this Pricing Item, review and comply with instructions detailed within Section 3.3.2, and most specifically Section 3.3.2.1, of the RFP 1.0 Document issued and attached hereto. Any proposer that does not do so may, and most likely will, enter the response to this Pricing Item incorrectly, which may, and probably will, have a negative effect on the proposers proposed pricing, and which entry CANNOT be corrected after the submittal deadline.] No Alternate Specification Allowed Reason: NOT APPLICABLE.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P24002 05/12/2024 12:57:06 AM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement