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Fri. May 03, 2024
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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Fri. May 03, 2024
04:23 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P24002
Date Posted on the System: 04/02/2024 12:51 PM
Agency: Kingsport Housing and Redevelopment
Main Service Category: Pest Control / Bed Bug Treatment Services
Sub Service Description: Pest Control
 
Buyer Information
Buyer Name: Cecelia Benevento
Buyer Phone Number: 4232925100
Buyer Fax Number:
Buyer E-mail: CeceBenevento@kingsporthousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 04/24/2024
Q/A Cutoff Time: 07:00 PM UTC
Proposal Due Date: 05/03/2024
Proposal Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Approximate Delivery Date / Start Date: 06/01/2024
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Bytha Kilgore
Location: KINGSPORT HOUSING AND REDEVELOPMENT AUTHORITY
Address: 906 E. Sevier Avenue
City: Kingsport
State: TN
Zip Code: 37660
Phone Number: 423-378-2936
Fax Number:
E-mail: bythakilgore@kingsporthousing.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Cecelia Benevento
Location: KINGSPORT HOUSING AND REDEVELOPMENT AUTHORITY
Address: 906 E. Sevier Avenue
City: Kingsport
State: TN
Zip Code: 37660
Phone Number: 4232925100
Fax Number:
E-mail: CeceBenevento@kingsporthousing.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:
As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.
As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.
As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN.
The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's Experience and Performance with other Public Housing Authorities and/or with other private multi-family developments).
If appropriate, how staff are retained, screened, trained and monitored.
The proposed quality assurance program.
An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; Internet; etc.).
A complete description of the products and services the firm provides.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including Public Housing Agency, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
The client's name;
The client's contact name;
The client's telephone number and e-mail address;
A brief narrative description and scope of the service(s) and the dates the services were/are provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 50
The PROPOSED COSTS submitted by the proposer.
No. 2: Understanding
Maximum Point Value = 10
The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT
No. 3: Quality of Services
Maximum Point Value = 10
The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.
No. 4: Capabilities and Plan
Maximum Point Value = 10
The proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN.
No. 5: Experience and Past Performance
Maximum Point Value = 10
The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's Experience and Performance with other Public Housing Authorities and/or with other private multi-family developments).
No. 6: Submitted Proposal
Maximum Point Value = 10
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Kingsport Times News Advertising Dates: 4/8/24
Publication: Kingsport Times News Advertising Dates: 4/22/24
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Pest Control Bed Bug Treatment Services (RFP Document).doc 1.0 - Pest Control Bed Bug Treatment Services (RFP Document).doc 404 KB
2.0 - Attachment A (Form of Proposal).doc 2.0 - Attachment A (Form of Proposal).doc 50.5 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 53 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 74 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 76 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 213.51 KB
7.0 - Attachment F (SIPC).doc 7.0 - Attachment F (SIPC).doc 188.5 KB
8.0 - Attachment G (Sample Contract Form).doc 8.0 - Attachment G (Sample Contract Form).doc 150 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 77.02 KB
8.2 - Attachment G-2 (HUD-5370-C2).pdf 8.2 - Attachment G-2 (HUD-5370-C2).pdf 41 KB
8.3 - Attachment G-3 (Section 3 Plan - Contract).doc 8.3 - Attachment G-3 (Section 3 Plan - Contract).doc 119.5 KB
8.4 - Attachment G-4 (Task Order Form).doc 8.4 - Attachment G-4 (Task Order Form).doc 42.5 KB
8.5 - Attachment G-5 (HUD-50071).pdf 8.5 - Attachment G-5 (HUD-50071).pdf 28.75 KB
8.6 - Attachment G-6 (SF-LLL).pdf 8.6 - Attachment G-6 (SF-LLL).pdf 43.6 KB
9.0 - Attachment H (Agency Profile of Properties).docx 9.0 - Attachment H (Agency Profile of Properties).docx 23.11 KB
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: P24002 - Pest Control
Pricing Item# Agency Stock Code Qty U/M
 
Lot # 1
1    1  Site 
Specification: Monthly Pest Control for the Admin Office, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
2    1  Site 
Specification: Monthly Pest Control for Charlemont, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
3    1  Site 
Specification: Monthly Pest Control for Hillside Pointe, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
4    1  Site 
Specification: Monthly Pest Control for Kendrick Pointe, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
5    1  Site 
Specification: Monthly Pest Control for Magnolia Pointe, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
6    1  Site 
Specification: Monthly Pest Control for Reedy Pointe, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
7    1  Site 
Specification: Monthly Pest Control for Holston Terrace, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
8    1  Site 
Specification: Monthly Pest Control for Riverview Place, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
9    1  Site 
Specification: Monthly Pest Control for Green Valley Manor, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
10    1  Site 
Specification: Monthly Pest Control for Scattered Sites, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
11    20  Hour(s) 
Specification: Pest Control Technician, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
12    40  Hour(s) 
Specification: Pest Control Laborer, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
13    1000  Dollar(s) 
Specification: Additional supplies/materials that may be needed for additional services that the Contractor is not otherwise already herein required to provide as a part of the proposed fees for Pricing Items No. 1-10; meaning, this Pricing Item will also support any services required by the Agency pertaining to the preceding Pricing Items No. 11-12., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
Lot # 2
14    1  Treatments 
Specification: Bed Bug Chemical Treatments (As Needed Basis) on 1-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
15    1  Treatments 
Specification: Bed Bug Chemical Treatments (As Needed Basis) on 2-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
16    1  Treatments 
Specification: Bed Bug Chemical Treatments (As Needed Basis) on 3-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
17    1  Treatments 
Specification: Bed Bug Chemical Treatments (As Needed Basis) on 4-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
18    1  Treatments 
Specification: Bed Bug Chemical Treatments (As Needed Basis) on 5-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
19    20  Hour(s) 
Specification: Bed Bug Technician, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
20    40  Hour(s) 
Specification: Bed Bug Laborer, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
21    1000  Dollar(s) 
Specification: Additional supplies/materials that may be needed for additional services that the Contractor is not otherwise already herein required to provide as a part of the proposed fees for Pricing Items No. 14-18; meaning, this Pricing Item will also support any services required by the Agency pertaining to the preceding Pricing Items No. 19-20., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
22    20  Each 
Specification: Mattress Covers on Twin Beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
23    20  Each 
Specification: Mattress Covers on Full Beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
24    20  Each 
Specification: Mattress Covers on Queen Beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
25    20  Each 
Specification: Mattress Covers on King Beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
26    20  Each 
Specification: Mattress Covers on California King Beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
Lot # 3
27    1  Treatments 
Specification: Bed Bug Heat Treatments (As Needed Basis) for 1-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
28    1  Treatments 
Specification: Bed Bug Heat Treatments (As Needed Basis) for 2-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
29    1  Treatments 
Specification: Bed Bug Heat Treatments (As Needed Basis) for 3-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
30    1  Treatments 
Specification: Bed Bug Heat Treatments (As Needed Basis) for 4-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
31    1  Treatments 
Specification: Bed Bug Heat Treatments (As Needed Basis) for 5-bedroom units, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
32    20  Hour(s) 
Specification: Bed Bug Technician, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
33    40  Hour(s) 
Specification: Bed Bug Laborer, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
34    1000  Dollar(s) 
Specification: Additional supplies/materials that may be needed for additional services that the Contractor is not otherwise already herein required to provide as a part of the proposed fees for Pricing Items No. 26-30; meaning, this Pricing Item will also support any services required by the Agency pertaining to the preceding Pricing Items No. 32-33., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
35    20  Each 
Specification: Mattress Covers on twin-size beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
36    20  Each 
Specification: Mattress Covers on full-size beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
37    20  Each 
Specification: Mattress Covers on queen-size beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
38    20  Each 
Specification: Mattress Covers on king-size beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
39    20  Each 
Specification: Mattress Covers on California King beds, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
Lot # 4
40    2000  Linear Foot(Feet) 
Specification: Termite Treatment, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # P24002 05/03/2024 04:23:51 PM UTC


 
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