Housing Agency Marketplace

Sun. May 12, 2024
12:03 PM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Sun. May 12, 2024
12:03 PM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P24004
Date Posted on the System:	04/04/2024 06:56 PM
Agency:	Housing Authority Of the City Of Asheville
Main Service Category:	Child Care Services
Sub Service Description:	Childcare Operator

Buyer Information
Buyer Name:	Terri Anello
Buyer Phone Number:
Buyer Fax Number:
Buyer E-mail:	procurement@haca.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? Yes
Pre-proposal Conference Date:	04/15/2024
Pre-proposal Conference Time:	06:00 PM
Pre-proposal Conference Location: (Address and/or Videoconference Link)	113 Livingston Street in Asheville, NC 28801

Deadlines

Q/A Cutoff Date:

04/29/2024

Q/A Cutoff Time:

07:00 PM UTC

Proposal Due Date:

05/15/2024

Proposal Due Time:

07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Estimated Initial Contract Period:

Start Date
08/01/2024

End Date
07/31/2025

1st Estimated Contract Renewal Option:

Start Date
08/01/2025

End Date
07/31/2026

2nd Estimated Contract Renewal Option:

Start Date
08/01/2026

End Date
07/31/2027

3rd Estimated Contract Renewal Option:

Start Date
08/01/2027

End Date
07/31/2028

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
No

Contract (Award) Types:
	Firm Fixed-price Contract [Section 10.1.C.1]

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Housing Authority of the City of Asheville
Location:
Address:	165 South French Broad Ave.
City:	Asheville
State:	NC
Zip Code:	28801
Phone Number:	828-239-3502
Fax Number:
E-mail:	procurement@haca.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Housing Authority of the City of Asheville
Location:
Address:	165 South French Broad Ave.
City:	Asheville
State:	NC
Zip Code:	28801
Phone Number:	828-239-3502
Fax Number:
E-mail:	procurement@haca.org

Proposal Format

Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services.
As more fully detailed within Section 2.0, Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

4.1 As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT.

4.2 As detailed within Section 4.1, Evaluation Factor No. 3, herein, the QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.

4.3 As detailed within Section 4.1, Evaluation Factor No. 4, the proposer's DEMONSTRATED TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

4.4 As detailed within Section 4.1, Evaluation Factor No. 5, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's above-described EXPERIENCE and PAST PERFORMANCE with Public Housing- and HUD-related work).

4.5 If appropriate, how staff are retained, screened, trained and monitored.

4.6 The proposed quality assurance program.

4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e. written; fax; Internet; etc.).

4.8 A complete description of the products and services the firm provides.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan.
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including Public Housing Agency, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

6.1 The client's name;

6.2 The client's contact name;

6.3 The client's telephone number and e-mail address;

6.4 A brief narrative description and scope of the service(s) and the dates the services were/are provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 20 The proposed COST of the services.
No. 2: DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT Maximum Point Value = 10 The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT.
No. 3: QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED Maximum Point Value = 10 The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.
No. 4: TECHNICAL CAPABILITIES and the MANAGEMENT PLAN Maximum Point Value = 20 The proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).
No. 5: DEMONSTRATED RELEVANT EXPERIENCE and SUCCESSFUL PAST PERFORMANCE Maximum Point Value = 30 The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's above-described EXPERIENCE and PAST PERFORMANCE with Public Housing- and HUD-related work).
No. 6: OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED Maximum Point Value = 10 The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	Asheville Citizen Times	Advertising Dates:	4/8/24; 4/10/24

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - Childcare Operator (RFP Document).docx	192.17 KB
	2.0 - Attachment A (Form of Proposal).docx	24.9 KB
	3.0 - Attachment B (HUD-5369-C).pdf	81.98 KB
	4.0 - Attachment C (Profile of Firm Form).docx	26.74 KB
	5.0 - Attachment D (Section 3 Explanation).docx	22.99 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.5 KB
	7.0 - Attachment F (SIPC).docx	66.21 KB
	8.0 - Attachment G (Sample Contract Form).docx	62.58 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	2.45 MB
	8.2 - Attachment G-2 (HUD-50071).pdf	234.96 KB
	8.3 - Attachment G-3 (SF-LLL).pdf	43.42 KB
	9.0 - Attachment H (Agency Profile of Properties).docx	26.9 KB

Addenda
Issued: 04/12/2024 - 02:19 AM UTC	- Addendum #1
Issued: 04/16/2024 - 07:55 PM UTC	- Addendum #2
Issued: 04/19/2024 - 04:29 PM UTC	- Addendum #3
Issued: 04/19/2024 - 04:41 PM UTC	- Addendum #4
Issued: 04/23/2024 - 10:54 PM UTC	- Addendum #5
Issued: 04/23/2024 - 10:54 PM UTC	- Addendum #6
Issued: 05/01/2024 - 04:36 AM UTC	- Addendum #7
Issued: 05/08/2024 - 05:42 PM UTC	- Addendum #8

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 2 Answered Question(s)

Pricing Items for Solicitation #: P24004 - Childcare Operator

Pricing Item#	Qty	U/M

Lot # 1 - Arthur R. Edington Education & Career Center
1	12	Month(s)
Specification: Total Monthly Rent the successful proposer will provide to our Agency to provide the required services at this 4,785 square foot site. No Alternate Specification Allowed Reason: Not Applicable
Vendor SKU: NOT APPLICABLE for this item. No Bid: ALLOWED for this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.


Lot # 2 - Lonnie D. Burton Childcare Center
2	12	Month(s)
Specification: Total Monthly Rent the successful proposer will provide to our Agency to provide the required services at this 8,786 square foot site. No Alternate Specification Allowed Reason: Not Applicable
Vendor SKU: NOT APPLICABLE for this item. No Bid: ALLOWED for this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.


Lot # 3 - Hillcrest Childcare Center
3	12	Month(s)
Specification: Total Monthly Rent the successful proposer will provide to our Agency to provide the required services at this 7,980 square foot site. No Alternate Specification Allowed Reason: Not Applicable
Vendor SKU: NOT APPLICABLE for this item. No Bid: ALLOWED for this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.


Lot # 4 - Pisgahview Childcare Center
4	12	Month(s)
Specification: Total Monthly Rent the successful proposer will provide to our Agency to provide the required services at this 7,278 square foot site. No Alternate Specification Allowed Reason: Not Applicable
Vendor SKU: NOT APPLICABLE for this item. No Bid: ALLOWED for this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P24004 05/12/2024 12:03:24 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement