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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Sun. May 05, 2024
05:17 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 2024-002P
Date Posted on the System: 04/09/2024 12:56 PM
Agency: Danville Redevelopment and Housing Authority
Main Service Category: Property Management Services
Sub Service Description: Property Management Services
 
Buyer Information
Buyer Name: Beverly Moudy
Buyer Phone Number: (434) 792-5544
Buyer Fax Number:
Buyer E-mail: bmoudy@drhava.com
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 04/16/2024
Pre-proposal Conference Time: 3:00 PM EDT
Pre-proposal Conference Location:
(Address and/or Videoconference Link)		 Teams Meeting ID: 275 958 181 432 / Passcode: rj6wHt
 
Deadlines
Q/A Cutoff Date: 04/19/2024
Q/A Cutoff Time: 07:00 PM UTC
Proposal Due Date: 05/03/2024
Proposal Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 05/20/2024
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Beverly Moudy
Location: Danville Redevelopment & Housing Authority
Address: 135 JONES XING
City: DANVILLE
State: VA
Zip Code: 24541
Phone Number: 14347925544
Fax Number:
E-mail: bmoudy@drhava.com
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Beverly Moudy
Location: Danville Redevelopment & Housing Authority
Address: 135 Jones Crossing Rd.
City: Danville
State: VA
Zip Code: 24541
Phone Number: 4347925544
Fax Number:
E-mail: bmoudy@drhava.com
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A
to this RFP document. This 2-page Form must be fully
completed, executed where provided thereon and submitted
under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C
Certifications and Representations of Offerors, Non-Construction Contract. This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and
submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0,
Scope of Proposal/Technical Specifications, of this document,
the proposer shall, at a minimum, clearly detail within the
information submitted under this tab documentation showing.
Tab 5: Description of Technical Capabilities and Approach
As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's TECHNICAL CAPABILITIES AND APPROACH to performing the services outlined in Section 2.0, Scope of Work/Technical Specifications, including the availability of staff with professional qualifications and technical abilities based on the Agency review of the detailed professional resumes for persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form and any other staff that will be performing services as the result of award of this RFP.
Tab 6: Demonstrated Relevant Experience
As detailed within Section 4.1, Evaluation Factor No. 4, the
proposer's DEMONSTRATED RELEVANT EXPERIENCE in
performing the same or similar services, including (and very
importantly) the proposer's experience with low-income
housing.
Tab 7: Staffing Responsibility
If appropriate, how staff are retained, screened, trained and
monitored.
Tab 8: Examples and Explanations of Reports
An explanation and copies of forms that will be used and reports that will be submitted and the method of submission of such reports (i.e., written; Internet; etc.).
Tab 9: Description of Service
A complete description of the products and services the firms
provides.
Tab 10: Managerial Capacity, Financial Viability and Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 11: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to
those being proposed herein. The listing shall, at a minimum,
include:

1) client's name
2) client's telephone number and email address
3) a brief description and scope of service(s) and the dates the service(s) were provided
Tab 12: Equal Employment Opportunity / Supplier Diversity
The proposer must submit under this tab a copy of its Equal
Opportunity Employment Policy and a complete description of
the positive steps it will take to ensure compliance, to the
greatest extent feasible, with the regulations detailed within
the following Section 3.6 herein pertaining to supplier diversity (i.e., small, minority-, and women-owned businesses).
Tab 13: Subcontractor / Joint Venture Information
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 14: Other Information (Optional)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 15
Proposed Fees and Estimated Operating Expenses -
Appropriateness of cost to scope of work.
No. 2: Demonstrated Quality of Performance
Maximum Point Value = 30
Demonstrated Quality of Performance and Past
Record of Professional Experience in Property
Management - Undertaking assignments similar to
those described in the Scope of Services.
Experience and reliability of the respondent's firm,
and information that documents housing complex
experience with 50 or more units, and experience with Public Housing/Low Income Tax Credit and
experience in the State of Virginia, will strongly be considered. The experience should include experience in established Financial Management Systems and Tenant Database capability; and experience in administrating the delivery of resident and social supportive services.
No. 3: Managerial Capacity & Qualifications
Maximum Point Value = 25
Licenses, staff qualifications and experience.
No. 4: Operational Systems & Procedures
Maximum Point Value = 25
Provide sample reports, description of maintenance procedures, emergency procedures and accounting/internal controls.
No. 5: Overall Quality, Organization and Professional Appearance of Proposal
Maximum Point Value = 5
The OVERALL QUALITY, ORGANIZATION, and PROFESSIONAL APPEARANCE of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
No. 6:
Maximum Point Value = 0
No. 7:
Maximum Point Value = 0
No. 8:
Maximum Point Value = 0
No. 9:
Maximum Point Value = 0
No. 10:
Maximum Point Value = 0
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Piedmont Shopper Advertising Dates: 4/14/2024-4/28/2024
Publication: Danville Register & Bee Advertising Dates: 4/14/2024-4/28/2024
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
1.0 - Property Mgmt (RFP Document).pdf 1.0 - Property Mgmt (RFP Document).pdf 1.8 MB
 
Addenda
Issued: 04/26/2024 - 08:22 PM UTC - Proposal Deadline Extended
Issued: 05/01/2024 - 05:28 PM UTC - Attachment B HUD 5369-C
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: 2024-002P - Property Management Services
Pricing Item# Agency Stock Code Qty U/M
1    1  Year(s) 
Specification: Pricing for property management services from 5/20/24 - 6/1/24.

This includes two weeks of overlap with the existing company from 5/20/24 - 5/31/24., or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: ALLOWED for this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # 2024-002P 05/05/2024 05:17:31 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement