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Thu. May 02, 2024
02:08 AM UTC
     
 

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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. May 02, 2024
02:08 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: P24001
Date Posted on the System: 04/09/2024 06:31 PM
Agency: Auburn Housing Authority
Main Service Category: Landscaping Installation and Maintenance Services
Sub Service Description: Auburn Lawn Maintenance Services
 
Buyer Information
Buyer Name: Richetta Stephens
Buyer Phone Number: 334-329-5014
Buyer Fax Number:
Buyer E-mail: rstephens@auburnhousingauth.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 04/23/2024
Q/A Cutoff Time: 08:00 PM UTC
Proposal Due Date: 04/30/2024
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
05/15/2024 		End Date
05/14/2025
1st Estimated Contract Renewal Option:  
Start Date
05/15/2025 		End Date
05/14/2026
2nd Estimated Contract Renewal Option:  
Start Date
05/15/2026 		End Date
05/14/2027
3rd Estimated Contract Renewal Option:  
Start Date
05/15/2027 		End Date
05/14/2028
4th Estimated Contract Renewal Option:  
Start Date
05/15/2028 		End Date
05/14/2029
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Richetta Stephens
Location:
Address: 931 Booker Street
City: Auburn
State: AL
Zip Code: 36832
Phone Number: 334-329-5014
Fax Number:
E-mail: rstephens@auburnhousingauth.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Richetta Stephens
Location:
Address: 931 Booker Street
City: Auburn
State: AL
Zip Code: 36832
Phone Number: 334-329-5014
Fax Number:
E-mail: rstephens@auburnhousingauth.org
 
Proposal Format
Three (4) copies of the proposal submittal (one original signature + 3 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
The proposer shall place under this tab documentation further explaining the proposer services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer DEMONSTRATED UNDERSTANDING of the AGENCY REQUIREMENTS.

As detailed within Section 4.1, Evaluation Factor No. 3, herein, the APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED.

As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer DEMONSTRATED EXPERIENCE in performing similar work and the proposer DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.

If appropriate, how staff are retained, screened, trained, and monitored.

The proposed quality control program.

An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; Internet; etc.).

A complete description of the products and services the firms provides.

Proposed Engagement Letter. A copy of the proposer proposed engagement letter. Please note that the Agency WILL NOT accept this engagement letter as the eventual contract, but will consider including the proposed engagement letter as an appendix to the eventual contract that is executed. The Agency retains the right to (and most likely will) require certain revisions to the engagement letter, especially of proposed terms that either, in the Agency's opinion, conflict with the terms listed within the Sample Contract Form provided (please see Attachment G, attached hereto) or to terms that the Agency feels are not in its best interests.
Tab 5: Managerial Capacity/Financial Viability/Staffing Plan
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 6: Client Information
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and email address;

(6.4) A brief description and scope of the service(s) and the dates the services were provided.
Tab 7: Equal Employment Opportunity/Supplier Diversity
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the preceding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Other Information (Optional Item)
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Tab 10:

Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 20
The proposed COST of the services.
No. 2: Understanding the Agency Requirements
Maximum Point Value = 10
The proposer DEMONSTRATED UNDERSTANDING of the AGENCY REQUIREMENT.
No. 3: Services Proposed
Maximum Point Value = 10
The APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED.
No. 4: Technical Capabilities and Management Plan
Maximum Point Value = 20
The proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).
No. 5: Relevant Experience and Performance
Maximum Point Value = 30
The proposer DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the proposer DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
No. 6: Professional Appearance
Maximum Point Value = 10
The OVERALL QUALITY and PROFESSIONAL APPEARANCE and ORGANIZATION of the PROPOSAL SUBMITTED, based upon the opinion of the evaluators.
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Opelika-Auburn New Advertising Dates: 04/13, 04/16
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
RFP No. P24001 Lawn Care Maintenance-RFP.pdf RFP No. P24001 Lawn Care Maintenance-RFP.pdf 677.21 KB
RFP No. P24001 Lawn Maint-AFFS&CERTS.pdf RFP No. P24001 Lawn Maint-AFFS&CERTS.pdf 726.49 KB
RFP No. P24001 Lawn Maint-AHA&HUD DOCS.pdf RFP No. P24001 Lawn Maint-AHA&HUD DOCS.pdf 1.2 MB
Section 3 Plan.pdf Section 3 Plan.pdf 707.76 KB
 
Addenda
Issued: 04/22/2024 - 06:49 PM UTC - Addendum #1
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: P24001 - Auburn Lawn Maintenance Services
Pricing Item# Agency Stock Code Qty U/M
1    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
Ridgecrest, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
Moton, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
Drake, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
4    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
East Park, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
5    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
Porter, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
6    1  Each 
Specification: Section 2.1.1. All locations-Active Season March 15-September 15
Sparkman, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
7    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
Ridgecrest, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
8    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
Moton, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
9    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
Drake, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
10    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
East Park, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
11    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
Porter, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
12    1  Each 
Specification: Section 2.1.2. All locations-Off Season September 15-November 15
Sparkman, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
13    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) Ridgecrest, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
14    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) Moton, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
15    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) Drake, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
16    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) East Park, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
17    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) Porter, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
18    1  Each 
Specification: Section 2.1.3. All locations-from October 1-February 28 (Fall/Winter Maintenance) Sparkman, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
19    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
Ridgecrest, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
20    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
Moton, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
21    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
Drake, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
22    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
East Park, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
23    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
Porter, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
24    1  Each 
Specification: Section 2.1.4. All locations-Spring Maintenance February 15-Apil 1
Sparkman, or equal. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # P24001 05/02/2024 02:08:31 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement