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Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 1-866-526-9266
        

Sat. Oct 23, 2021
03:48 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: HACL-2021-032
Date Posted on the System: 09/07/2021 01:16 PM
Agency: Housing Authority of the City of Lumberton
Main Service Category: Computer Services
Sub Service Description: Enterprise Document Management System
 
Buyer Information
Buyer Name: Steven Harrell
Buyer Phone Number: 910-802-4437
Buyer Fax Number:
Buyer E-mail: sharrell@lumbertonhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 09/29/2021
Q/A Cutoff Time: 04:00 PM UTC
Proposal Due Date: 10/13/2021
Proposal Due Time: 06:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 06/01/2022
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Lumberton Housing
Location: Main Office
Address: 407 N. Sycamore St
City: Lumberton
State: NC
Zip Code: 28358
Phone Number: 910-671-8200
Fax Number: 910-802-4526
E-mail: sharrell@hacl014.com
 
Proposal Format
Electronic submissions via the Housing Agency Marketplace are the only submittal venue.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Cover Sheet & Addenda Acknowledgment
The RFP cover sheet and all addenda(s) acknowledgment(s), if any, signed and filled out as required. Provide information that the person signing the RFP is authorized to bind the firm(s).
Tab 2: References
A list of at least three(3) references where the Offeror has performed similar services, including, without limitation references from public housing agencies and/or other governmental clients. Include the names, addresses and telephone numbers of the contact person for each reference as well as a brief description of the services performed.
Tab 3: Required Forms
RFP Cover Sheet
Appendix A - ECM System Requirements
Appendix A continuation documents.
HUD 5369-C
Section 3 Certification
SF-LLL - Lobbying Activities
NC Affidavit of Compliance E Verify
Non-Collusive Affidavit
Statement of Offers Qualifications
Tab 4: Insurance
Proof of required insurance.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 15
No. 2: PHA Experience
Maximum Point Value = 15
Organization's experience with Housing Authorities
No. 3: Customer References
Maximum Point Value = 10
Customer References
No. 4: Support Methodology
Maximum Point Value = 10
Support Methodology
No. 5: Functional/Technical Requirements
Maximum Point Value = 15
Functional/Technical Requirements
No. 6: Implementation Complexity
Maximum Point Value = 10
Implementation Complexity
No. 7: Hosted (SAS) or On-Site Hardware
Maximum Point Value = 10
Hosted (SAS) or On-Site Hardware
No. 8: Integration with WinTen2+
Maximum Point Value = 15
Integration with MRI's Tenmast WinTen2+.
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: NC Dept of Admin - HUB Advertising Dates: 09/08/2021
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
RFP HACL-2021-032 Enterprise Content Management System.pdf RFP HACL-2021-032 Enterprise Content Management System.pdf 172.27 KB
Appendix A - ECM System Requirements (fillable).pdf Appendix A - ECM System Requirements (fillable).pdf 176.21 KB
Statement of Offeror's Qualification.pdf Statement of Offeror's Qualification.pdf 110.77 KB
Non-Collusive Affidavit.pdf Non-Collusive Affidavit.pdf 96.64 KB
NC E-Verify Certification.pdf NC E-Verify Certification.pdf 105.88 KB
Section 3 Certification.pdf Section 3 Certification.pdf 339.44 KB
HUD 5369-B Instructions Non-Construction.pdf HUD 5369-B Instructions Non-Construction.pdf 79.37 KB
HUD 5369-C Representation Non-Construction.pdf HUD 5369-C Representation Non-Construction.pdf 73.17 KB
HUD 5370-C Section 1 Non-Construction WorWO Maintenance Work.pdf HUD 5370-C Section 1 Non-Construction WorWO Maintenance Work.pdf 2.68 MB
RFP HACL-2021-032 Cover Sheet.pdf RFP HACL-2021-032 Cover Sheet.pdf 108.68 KB
 
Addenda
Issued: 10/04/2021 - 05:31 PM UTC - SOW Clarification:
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Pricing Items for Solicitation #: HACL-2021-032 - Enterprise Document Management System
Pricing Item# Agency Stock Code Qty U/M
  Each 
Specification: ECM Solution including software and licensing, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Installation and Configuration, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Server Hardware or Hosting (Hosting Preferred), or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Training (Admin and User), or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Software Maintenance per year, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Other Costs, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
 
End of Solicitation # HACL-2021-032 10/23/2021 03:48:35 AM UTC


 
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