Housing Agency Marketplace

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07:23 AM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Tue. Apr 23, 2024
07:23 AM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P22001
Date Posted on the System:	05/09/2022 12:00 PM
Agency:	Geauga Metropolitan Housing Authority
Main Service Category:	Computer Services
Sub Service Description:	IT Maintenance/Repair Services

Buyer Information
Buyer Name:	Carrie Carlson
Buyer Phone Number:	440-286-7413x103
Buyer Fax Number:	440-286-7496
Buyer E-mail:	ccarlson@geaugamha.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? Yes
Pre-proposal Conference Date:	05/17/2022
Pre-proposal Conference Time:	03:00 PM
Pre-proposal Conference Location: (Address and/or Videoconference Link)	385 Center St. - Office, Chardon, OH 44024

Deadlines

Q/A Cutoff Date:

05/31/2022

Q/A Cutoff Time:

07:00 PM UTC

Proposal Due Date:

06/14/2022

Proposal Due Time:

07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Cancellation:

Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.

Estimated Initial Contract Period:

Start Date
07/01/2022

End Date
06/30/2023

1st Estimated Contract Renewal Option:

Start Date
07/01/2023

End Date
06/30/2024

2nd Estimated Contract Renewal Option:

Start Date
07/01/2024

End Date
06/30/2025

3rd Estimated Contract Renewal Option:

Start Date
07/01/2025

End Date
06/30/2026

4th Estimated Contract Renewal Option:

Start Date
07/01/2026

End Date
06/30/2027

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
No

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:	Carrie J Carlson
Location:	Main Office
Address:	385 Center St. - Office
City:	Chardon
State:	OH
Zip Code:	44024
Phone Number:	440-286-7413x103
Fax Number:	440-286-7496
E-mail:	ccarlson@geaugamha.org

B. Delivery of "Hard Copy" Proposal Submittal
Name:	Carrie J Carlson
Location:	Main Office
Address:	385 Center St. - Office
City:	Chardon
State:	OH
Zip Code:	44024
Phone Number:	440-286-7413x103
Fax Number:	440-286-7496
E-mail:	ccarlson@geaugamha.org

Proposal Format

Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.

Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.

Tab 4: Proposed Services.
The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENTS.

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED.

(4.3) As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).

(4.4) As detailed within Section 4.1, Evaluation Factor No. 5, herein, the proposer's DEMONSTRATED QUALIFICATIONS (especially as detailed within Section 2.6 herein) and EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. (NOTE: The Agency will place particular emphasis on the proposer's above described EXPERIENCE and PAST PERFORMANCE with HUD-related work).

(4.5) If appropriate, how staff are retained, screened, trained, and monitored.

(4.6) The proposed quality control program.

(4.7) An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; internet; etc.).

(4.8) A complete description of the products and services the firms provides.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan.
The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including Public Housing Agency, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and e-mail address;

(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Section 3 Business Preference Documentation (Optional Item).
For any proposer claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.

Tab 10: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 20 The PROPOSED COSTS received from the proposer.
No. 2: Subjective (Technical) Maximum Point Value = 10 The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT.
No. 3: Subjective (Technical) Maximum Point Value = 10 The APPROPRIATENESS of the TECHNICAL APPROACH and the QUALITY of the SERVICES PROPOSED.
No. 4: Subjective (Technical) Maximum Point Value = 20 The proposer's TECHNICAL CAPABILITIES (in terms of personnel) and the MANAGEMENT PLAN (including the ability to provide the services detailed herein).
No. 5: Subjective (Technical) Maximum Point Value = 30 The proposer's DEMONSTRATED EXPERIENCE in performing similar work and the proposer's DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or other means.
No. 6: Section 3 Business Preference Maximum Point Value = 10 The OVERALL QUALITY and PROFESSIONAL APPEARANCE OF THE PROPOSAL SUBMITTED, based upon the opinion of the evaluators.


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	News Herald	Advertising Dates:	05/15/2022
Publication:	News Herald	Advertising Dates:	05/08/2022

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0-ITServices(RFPDocument).doc	425 KB
	2.0-AttachmentA(FormOfProposal).doc	49.5 KB
	3.0-AttachmentB(HUD-5369-C).pdf	81.98 KB
	4.0-AttachmentC(ProfileOfFirmForm).doc	51.5 KB
	5.0-AttachmentD(Section3SubmittalForm).doc	71.5 KB
	5.1-AttachmentD-1(Section3Explanation).doc	75 KB
	6.0-AttachmentE(HUD-5369-B).pdf	213.49 KB
	7.0-AttachmentF(SIPC).doc	184.5 KB
	8.0 - Attachment G (Sample Contract Form).doc	146.5 KB
	8.1-AttachmentG-1(HUD-5370-C1).docx	451.97 KB
	8.2-AttachmentG-2(HUD-5370-C2).docx	174.77 KB
	8.3 - Attachment G-2 (Section 3 Plan - Contract).doc	118.5 KB
	9.0-AttachmentH(AgencyITDemographics).doc	38 KB
	10.0-AttachmentI(AgencyProfileOfProperties).doc	39.5 KB

Addenda
Issued: 05/25/2022 - 01:25 PM UTC	- Addendum #1

Post-submittal Deadline Notices
Issued: 07/12/2022 - 12:18 PM UTC	- Apparent Winner

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 0 Answered Question(s)

Pricing Items for Solicitation #: P22001 - IT Maintenance/Repair Services

Pricing Item#	Qty	U/M
1	100	Hour(s)
Specification: Technician for on-going IT maintenance/repair services, or equal.
Vendor SKU: NOT APPLICABLE for this item. No Bid: ALLOWED for this item. No Charge: ALLOWED for this item.

2	1	Each
Specification: Cost of additional supplies in accordance with section 3.3.2.5 of the proposal or equal., or equal.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P22001 04/23/2024 07:23:20 AM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement