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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Apr 25, 2024
04:18 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: HACL-2022-061
Date Posted on the System: 05/23/2022 05:00 AM
Agency: Lumberton Housing Authority
Main Service Category: Computer Services
Sub Service Description: Enterprise Document Management System
 
Buyer Information
Buyer Name: Steven Harrell
Buyer Phone Number: 910-802-4437
Buyer Fax Number:
Buyer E-mail: sharrell@lumbertonhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 05/31/2022
Pre-proposal Conference Time: 10:00 AM
Pre-proposal Conference Location:
(Address and/or Videoconference Link)		 https://teams.microsoft.com/l/meetup-join/19%3ameeting_M2E5ZjI4OTEtNjcxMS00NDRmLTgzNGItOTZiNmE5NDA2MDI4%40thread.v2/0?context=%7b%22Tid%22%3a%22bd35486f-7a5a-4686-8ab9-66ac14b18307%22%2c%22Oid%22%3a%22ed786acd-1498-46bb-bf7d-76e495f34c2c%22%7d
 
Deadlines
Q/A Cutoff Date: 06/23/2022
Q/A Cutoff Time: 04:00 PM UTC
Proposal Due Date: 06/30/2022
Proposal Due Time: 05:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 08/01/2023
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Lumberton Housing
Location: Main Office
Address: 407 N. Sycamore St
City: Lumberton
State: NC
Zip Code: 28358
Phone Number: 910-671-8200
Fax Number: 910-802-4526
E-mail: sharrell@lumbertonhousing.org
 
Proposal Format
Electronic submissions via the Housing Agency Marketplace are the only submittal venue.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Cover Sheet & Addenda Acknowledgment
The RFP cover sheet and all addenda(s) acknowledgment(s), if any, signed and filled out as required. Provide information that the person signing the RFP is authorized to bind the firm(s).
Tab 2: References
A list of at least three(3) references where the Offeror has performed THE SAME services, including, without limitation references from public housing agencies and/or multi-family property management that deals with HUD requirements. Include the names, addresses and telephone numbers of the contact person for each reference as well as a brief description of the services performed.
Tab 3: Required Forms
RFP Cover Sheet
Appendix A - ECM System Requirements
Appendix A - Continuation documents.
Statement of Offers Qualifications
HUD 5369-C
Section 3 Certification
NC Affidavit of Compliance E Verify
Non-Collusive Affidavit
Tab 4: Insurance
Proof of required insurance.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 0
The proposed COST of the services.
No. 2: PHA Experience
Maximum Point Value = 25
Organization's experience with Housing Authorities for content management application.
No. 3: Integration with WinTen2+
Maximum Point Value = 15
Integration with WinTen2+
No. 4: Support Methodology
Maximum Point Value = 15
Support Methodology
No. 5: Functional/Technical Requirements
Maximum Point Value = 15
Functional/Technical Requirements
No. 6: Implementation Complexity
Maximum Point Value = 15
Implementation Complexity
No. 7: Section 3 Business Preference
Maximum Point Value = 15
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Robesonian Advertising Dates:
Publication: NC Admin HUB Website Advertising Dates:
Publication: Housing Agency Marketplace Advertising Dates:
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
HACL-2022-061 Required Cover Page.pdf HACL-2022-061 Required Cover Page.pdf 135.9 KB
HACL-2022-061 SOW - Enterprise Content Management System.pdf HACL-2022-061 SOW - Enterprise Content Management System.pdf 225.32 KB
Appendix A - ECM System Requirements (fillable).pdf Appendix A - ECM System Requirements (fillable).pdf 247.63 KB
NC E-Verify Certification.pdf NC E-Verify Certification.pdf 236.24 KB
Non-Collusive Affidavit.pdf Non-Collusive Affidavit.pdf 226.63 KB
Section 3 Certification.pdf Section 3 Certification.pdf 391.24 KB
Statement of Offeror's Qualification.pdf Statement of Offeror's Qualification.pdf 243.92 KB
HUD 5369-B Instructions Non-Construction.pdf HUD 5369-B Instructions Non-Construction.pdf 79.37 KB
HUD 5369-C Representation Non-Construction.pdf HUD 5369-C Representation Non-Construction.pdf 73.17 KB
HUD 5370-C Section 1 Non-Construction WorWO Maintenance Work.pdf HUD 5370-C Section 1 Non-Construction WorWO Maintenance Work.pdf 2.68 MB
 
Addenda
Issued: 06/02/2022 - 06:16 PM UTC - Addendum 1 - 2JUN2022
Issued: 06/17/2022 - 01:40 PM UTC - Questions Due Update
Issued: 06/23/2022 - 03:40 PM UTC - Addendum #2: FileVision Questions
Issued: 06/23/2022 - 03:41 PM UTC - Addendum #3: WSD Questions
Issued: 06/23/2022 - 03:46 PM UTC - Addendum #4: Ricoh Questions
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 4 Answered Question(s)


Pricing Items for Solicitation #: HACL-2022-061 - Enterprise Document Management System
Pricing Item# Agency Stock Code Qty U/M
1    1  Job(s) 
Specification: ECM Solution including software and licensing, research/development to LHA requirements, configuration, installation, training., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    1  Annual 
Specification: Maintenance/Updates/Support, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    1  Annual 
Specification: Licensing, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # HACL-2022-061 04/25/2024 04:18:12 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement