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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Mar 28, 2024
08:27 PM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: No. P22004 RFP
Date Posted on the System: 06/15/2022 08:33 PM
Agency: Lewiston Housing Authority
Main Service Category: Computer Services
Sub Service Description: Managed IT Service
 
Buyer Information
Buyer Name: Fowsiya Musse
Buyer Phone Number: 207-333-3981
Buyer Fax Number:
Buyer E-mail: fmusse@lewistonhousing.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 06/29/2022
Q/A Cutoff Time: 07:00 PM UTC
Proposal Due Date: 07/22/2022
Proposal Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
08/01/2022
End Date
07/31/2023
1st Estimated Contract Renewal Option:  
Start Date
08/01/2023
End Date
07/31/2024
2nd Estimated Contract Renewal Option:  
Start Date
08/01/2024
End Date
07/31/2025
3rd Estimated Contract Renewal Option:  
Start Date
08/01/2025
End Date
07/31/2026
4th Estimated Contract Renewal Option:  
Start Date
08/01/2026
End Date
07/31/2027
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Lewiston Housing Authority
Location:
Address: 86 Lisbon Street
City: Lewiston
State: ME
Zip Code: 04240
Phone Number: 207-783-1423
Fax Number: 207-783-8648
E-mail: fmusse@lewistonhousing.org
 
Proposal Format
Three (3) copies of the proposal submittal (one original signature + 2 exact copies, including extending tabs), submitted in a sealed package, properly addressed and tabbed.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Proposal
Form of Proposal. This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-C
Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract. This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Profile of Firm Form
Profile of Firm Form. The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 4: Proposed Services
Proposed Services. The proposer shall place under this tab documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding section 2.0.
Tab 5: DEMONSTRATED RELEVANT PROJECT EXPERIENCE
As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED RELEVANT PROJECT EXPERIENCE in
performing similar work and the DEMONSTRATED SUCCESSFUL PAST PERFORMANCE.
Tab 6: NARRATIVE DESCRIPTION
As detailed within Section 4.1, Evaluation Factor No. 3, herein, the NARRATIVE DESCRIPTION of the ABILITY to MEET PROJECT GOALS AND OBJECTIVES.
Tab 7: QUALITY of the TECHNICAL APPROACH
As detailed within Section 4.1, Evaluation Factor No. 4, herein, the proposer's QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED.
Tab 8: Managerial Capacity/Financial Viability/Staffing Plan
Managerial Capacity/Financial Viability/Staffing Plan. The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).
Tab 9: Client Information/References
Client Information/References. The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:
The client's name;
The client's contact name;
The client's telephone number and e-mail address;
A brief narrative description and scope of the service(s) and the dates the services were/are provided.
Tab 10: Equal Employment Opportunity/Supplier Diversity
Equal Employment Opportunity/Supplier Diversity. The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women- owned businesses).
Tab 11: Other Information (Optional Item)
Other Information (Optional Item). The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Tab 12: Optional Tabs
Optional Tabs. If no information is to be placed under any of the above noted tabs (especially the "Optional" tabs), please place there under a statement such as "NO INFORMATION IS BEING PLACED UNDER THIS TAB" or
"THIS TAB LEFT INTENTIONALLY BLANK." DO NOT eliminate any of the tabs.

Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 25
The proposed COST of the services.
No. 2: DEMONSTRATED RELEVANT
Maximum Point Value = 25
The proposer's DEMONSTRATED RELEVANT PROJECT EXPERIENCE
in performing similar work and the DEMONSTRATED SUCCESSFUL PAST PERFORMANCE of contract work substantially similar to that required by this solicitation (including relevant experience with public housing authorities and other governmental organizations) as verified by reference checks or the information submitted within
the proposal.
No. 3: NARRATIVE DESCRIPTION of ABILITY
Maximum Point Value = 35
The proposer's NARRATIVE DESCRIPTION of ABILITY to MEET PROJECT OBJECTIVES and GOALS. Provide a narrative of understanding of the project's goals and objectives as detailed within Section 2.0.

Describe how the firm intends to help the Agency achieve its stated goals and objectives. Provide specific examples of how the firm's approach has been applied to past similar projects.

Describe the firm's availability to begin work immediately upon execution of the contract. Propose a tentative schedule outlining relevant steps and benchmarks for achieving the Agency's goals.
No. 4: QUALITY of the TECHNICAL APPROACH
Maximum Point Value = 15
The QUALITY of the TECHNICAL APPROACH and the SERVICES PROPOSED
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  No
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
No. P22004 Managed IT Services.docx No. P22004 Managed IT Services.docx 147 KB
form HUD-5369-A.PDF form HUD-5369-A.PDF 19.71 KB
form HUD-5369-C.pdf form HUD-5369-C.pdf 52.12 KB
form HUD-5370-C.pdf form HUD-5370-C.pdf 2.68 MB
Form of  Proposal.docx Form of Proposal.docx 24.92 KB
HUD Section 3 Explanation.docx HUD Section 3 Explanation.docx 23.43 KB
LHA Standard Contract.docx LHA Standard Contract.docx 60.87 KB
Profile of Firm  Form.docx Profile of Firm Form.docx 26.91 KB
 
Addenda
Issued: 07/07/2022 - 05:21 PM UTC - P22004 RFP Answers
Issued: 07/07/2022 - 05:29 PM UTC - P22004 RFP Answers
Issued: 07/11/2022 - 03:52 PM UTC - Deadline Extension
Issued: 07/15/2022 - 08:35 PM UTC - New Deadline: 7/22/22
 
Post-submittal Deadline Notices
Issued: 08/02/2022 - 01:02 PM UTC - Responses Update
Issued: 08/31/2022 - 07:39 PM UTC - Responses Update
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 2 Answered Question(s)


Pricing Items for Solicitation #: No. P22004 RFP - Managed IT Service
Pricing Item# Agency Stock Code Qty U/M
  12  Month(s) 
Specification: Firm-fixed Monthly Fee to provide the Server Support and Remote Desktop Services detailed within the preceding Section 2.1, and 2.6 herein.
No Alternate Specification Allowed
Reason:
n/a
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  12  Month(s) 
Specification: Firm-fixed Monthly Fee to provide Anti-Virus licensing and Network Management/ Monitoring detailed within the preceding Section 2.2 and 2.7 herein.
No Alternate Specification Allowed
Reason:
n/a
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  12  Month(s) 
Specification: Firm-fixed Monthly Fee to provide Off-site Backup and Disaster Relief and cyber security detailed within the preceding Section 2.3, 2.4, and 2.5 herein.
No Alternate Specification Allowed
Reason:
n/a
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  40  Hour(s) 
Specification: Professional Support
No Alternate Specification Allowed
Reason:
n/a
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
End of Solicitation # No. P22004 RFP 03/28/2024 08:27:13 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement