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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Wed. Apr 24, 2024
12:37 AM UTC
     
 

Quotations for Small Purchases (QSP)
Invitation for Bids (IFB)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

Solicitation Information
Solicitation (QSP/IFB) #: B21001
Date Posted on the System: 01/21/2021 05:23 PM
Agency: Portland Housing Authority
Main Commodity/Service Category: Elevator Services
Sub Commodity/Service Description: Elevator Modernization at Franklin Towers & Harbor Terrace
 
Buyer Information
Buyer Name: Heather Kaufman
Buyer Phone Number: 207-221-8087
Buyer Fax Number:
Buyer E-mail: hkaufman@porthouse.org
 
Pre-bid Conference(s)
Pre-bid Conference: Will a Pre-bid Conference be conducted in conjunction with this Solicitation  [Section 6.7]?

Yes
Pre-bid Conference Date: 02/05/2021
Pre-bid Conference Time: 10:00 AM
Pre-bid Conference Location:
(Address and/or Videoconference Link)		 Franklin Towers - 211 Cumberland Avenue, Portland, ME 04101
 
Deadlines
Q/A Cutoff Date: 02/22/2021
Q/A Cutoff Time: 08:00 PM UTC
Bid Due Date: 03/03/2021
Bid Due Time: 08:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Approximate Delivery Date / Start Date: 10/01/2021
 
Contract (Award) Types
  Firm Fixed-price Contract [Section 10.1.C.1]
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Wendy Chase
Location: Facilities Department
Address: 117 Anderson Street
City: Portland
State: ME
Zip Code: 04101
Phone Number: 207-221-8045
Fax Number:
E-mail: wchase@porthouse.org
 
B. Delivery of "Hard Copy" Bid Submittal
Name: Attach all forms as a digital file here on the Housing Marketplace
Location:
Address:
City:
State: ME
Zip Code:
Phone Number: 207-221-8087
Fax Number:
E-mail: hkaufman@porthouse.org
Advertisement
Publication: Portland Press Herald Advertising Dates: 1/26/2021, 1/31/2021
 
Terms, Conditions and Instructions
Each firm that submits a bid is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a bid agrees to do so.

If you have any questions regarding this bid or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
  Filename Size
1.0 - Elevator Modernization at Franklin Towers & Harbor Terrace (IFB Document).docx 1.0 - Elevator Modernization at Franklin Towers & Harbor Terrace (IFB Document).docx 90.34 KB
2.0 - Attachment A (Form Of Bid).doc 2.0 - Attachment A (Form Of Bid).doc 69.5 KB
3.0 - Attachment B (HUD-5369-A).pdf 3.0 - Attachment B (HUD-5369-A).pdf 19.26 KB
4.0 - Attachment C (Profile Of Firm Form).doc 4.0 - Attachment C (Profile Of Firm Form).doc 76.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 82.5 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 109.5 KB
6.0 - Attachment E (HUD-5369).pdf 6.0 - Attachment E (HUD-5369).pdf 48.14 KB
7.0 - Attachment F (SIBC).doc 7.0 - Attachment F (SIBC).doc 268 KB
8.0 - Attachment G (Sample Contract Form).doc 8.0 - Attachment G (Sample Contract Form).doc 187 KB
8.1 - Attachment G-1 (HUD-5370).docx 8.1 - Attachment G-1 (HUD-5370).docx 1.1 MB
8.2 - Attachment G-2 (HUD-92554M).pdf 8.2 - Attachment G-2 (HUD-92554M).pdf 49.73 KB
8.3 - Attachment G-3 (HUD-4010).pdf 8.3 - Attachment G-3 (HUD-4010).pdf 44.82 KB
8.4 - Attachment G-4 (Davis Bacon General Wage Decision).pdf 8.4 - Attachment G-4 (Davis Bacon General Wage Decision).pdf 27.18 KB
8.5 - Attachment G-5 (Section 3 Plan - Contract).doc 8.5 - Attachment G-5 (Section 3 Plan - Contract).doc 146 KB
8.6 - Attachment G-6 (HUD-92010).pdf 8.6 - Attachment G-6 (HUD-92010).pdf 24.31 KB
8.7 - Attachment G-7 (HUD-51000).pdf 8.7 - Attachment G-7 (HUD-51000).pdf 34.33 KB
8.8 - Attachment G-8 (HUD-51001).docx 8.8 - Attachment G-8 (HUD-51001).docx 184.95 KB
8.9 - Attachment G-9 (HUD-51002).docx 8.9 - Attachment G-9 (HUD-51002).docx 117.29 KB
8.10 - Attachment G-10 (HUD-51003).docx 8.10 - Attachment G-10 (HUD-51003).docx 139.75 KB
8.11 - Attachment G-11 (HUD-51004).pdf 8.11 - Attachment G-11 (HUD-51004).pdf 26.53 KB
8.12 - Attachment G-12 (HUD-5372).docx 8.12 - Attachment G-12 (HUD-5372).docx 228.77 KB
8.13 - Attachment G-13 (HUD-WH-347).pdf 8.13 - Attachment G-13 (HUD-WH-347).pdf 153.1 KB
8.14 - Attachment G-14 (HUD-11).pdf 8.14 - Attachment G-14 (HUD-11).pdf 34.26 KB
8.15 - Attachment G-15 (NTP).doc 8.15 - Attachment G-15 (NTP).doc 43 KB
8.16 - Attachment G-16 (HUD-50071).pdf 8.16 - Attachment G-16 (HUD-50071).pdf 28.74 KB
8.17 - Attachment G-17 (SF-LLL).pdf 8.17 - Attachment G-17 (SF-LLL).pdf 43.6 KB
9.0 - Attachment H (Franklin Towers Elevator Modernization Specifications).pdf 9.0 - Attachment H (Franklin Towers Elevator Modernization Specifications).pdf 1.77 MB
9.1 - Attachment H-1 (Franklin Towers Elevator Modernization Drawings).pdf 9.1 - Attachment H-1 (Franklin Towers Elevator Modernization Drawings).pdf 1.22 MB
9.2 - Attachment H-2 (Harbor Terrace Elevator Modernization Specifications).pdf 9.2 - Attachment H-2 (Harbor Terrace Elevator Modernization Specifications).pdf 1.57 MB
9.3 - Attachment H-3 (Harbor Terrace Elevator Modernization Drawings).pdf 9.3 - Attachment H-3 (Harbor Terrace Elevator Modernization Drawings).pdf 1.23 MB
10.0 - Attachment I (HUD-2530).docx 10.0 - Attachment I (HUD-2530).docx 65.21 KB
11.1 - Attachment J-1 (SF-24).pdf 11.1 - Attachment J-1 (SF-24).pdf 1.03 MB
11.2 - Attachment J-2 (HUD-92452A-M).pdf 11.2 - Attachment J-2 (HUD-92452A-M).pdf 38.23 KB
11.3 -Attachment J-3 (HUD-92452M).pdf 11.3 -Attachment J-3 (HUD-92452M).pdf 35.47 KB
12.0 - Attachment K (Agency Properties Listing).pdf 12.0 - Attachment K (Agency Properties Listing).pdf 146.82 KB
 
Bid Submittal Format
Due to COVID-19 we are not accepting "hard copy" forms. Bidders must submit required forms as a digital file, here on the Housing Marketplace. The eProcurement site is a "sealed bid" format; not bids or documents are accessible by anyone until the scheduled due date.

PLEASE NOTE: None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Bid.
Form of Bid. This Form is attached hereto as Attachment A to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted as a part of the initial bid submittal.
Tab 2: Form HUD-5369-A (11/92), Representations, Certifications, and Statements of Bidders, Public and Indian Housing Programs.
This Form is attached hereto as Attachment B to this IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted as a part of the bid submittal.
Tab 3: Bid Bond.
The required Bid Bond as detailed within the following Section 3.4.1 herein
Tab 4: Section 3 Business Preference Documentation (Optional Item).
For any bidder claiming a Section 3 Business Preference, he/she shall include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
 
Questions and Answers
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Addenda
Issued: 02/01/2021 - 03:31 PM UTC - Addendum #1
Issued: 02/05/2021 - 08:15 PM UTC - Addendum #2
Issued: 02/09/2021 - 06:18 PM UTC - Addendum #3
Issued: 02/12/2021 - 04:34 PM UTC - Addendum #4
Issued: 02/17/2021 - 07:31 PM UTC - Addendum #5
Issued: 02/23/2021 - 04:22 PM UTC - Addendum #6
 
Post-bid Deadline Notices
Issued: 03/03/2021 - 10:26 PM UTC - Post-bid Deadline Notice #1
Issued: 03/31/2021 - 08:52 PM UTC - Post-bid Deadline Notice #2
 
Pricing Items for Solicitation #: B21001 - Elevator Modernization at Franklin Towers & Harbor Terrace
Pricing Item # Agency Stock Code Qty U/M
 
Lot # 1 - Franklin Towers Elevator Modernization
1    1  Each 
Specification: Franklin Towers - Base Bid: Firm-fixed Fee to complete all the construction & installation work as detailed within Section 2.1 and Attachments "H" and "H-1", each attached hereto

PLEASE NOTE: PHA is required to obtain multiple vendor bids for ongoing elevator maintenance. All equipment supplied must be Non-Proprietary equipment that may be serviceable by others. After bid deadline, the apparent low bidder will provide names and phone numbers of 3 other area service companies that can provide service on the installed equipment. These companies must also be able to respond and be onsite within two hours of PHA placing the call for service., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
Lot # 2 - Harbor Terrace Elevator Modernization
2    1  Each 
Specification: Harbor Terrace - Base Bid: Firm-fixed Fee to complete all the construction & installation work as detailed within Section 2.1 and Attachments "H-2" and "H-3", each attached hereto

PLEASE NOTE: PHA is required to obtain multiple vendor bids for ongoing elevator maintenance. All equipment supplied must be Non-Proprietary equipment that may be serviceable by others. After bid deadline, the apparent low bidder will provide names and phone numbers of 3 other area service companies that can provide service on the installed equipment. These companies must also be able to respond and be onsite within two hours of PHA placing the call for service., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
END OF Solicitation #B21001 04/24/2024 12:37:20 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement