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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Mar 28, 2024
11:08 AM UTC
     
 

Quotations for Small Purchases (QSP)
Invitation for Bids (IFB)

[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

Solicitation Information
Solicitation (QSP/IFB) #: B21001
Date Posted on the System: 02/04/2021 03:07 PM
Agency: Phenix City Housing Authority
Main Commodity/Service Category: Plumbing Repair Services
Sub Commodity/Service Description: On-call Plumbing/Sewer & Drain Services
 
Buyer Information
Buyer Name: Carly Weddle
Buyer Phone Number: 334-664-9991
Buyer Fax Number:
Buyer E-mail: cweddle@pchousing.org
 
Pre-bid Conference(s)
Pre-bid Conference: Will a Pre-bid Conference be conducted in conjunction with this Solicitation  [Section 6.7]?

Yes
Pre-bid Conference Date: 03/10/2021
Pre-bid Conference Time: 11:00 AM EST
Pre-bid Conference Location:
(Address and/or Videoconference Link)
PCHA Administration Offices, 200 16th Street, Phenix City, AL 36868

Pre-bid Conference #2  
Pre-bid Conference Date: 05/26/2021
Pre-bid Conference Time: 11:00 AM EST
Pre-bid Conference Location:
(Address and/or Videoconference Link)
PCHA Administration Offices - 200 16th Street, Phenix City, AL 36867
 
Deadlines
Q/A Cutoff Date: 06/01/2021
Q/A Cutoff Time: 07:00 PM UTC
Bid Due Date: 06/09/2021 CANCELLED
Bid Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
07/01/2021
End Date
06/30/2022
1st Estimated Contract Renewal Option:  
Start Date
07/01/2022
End Date
06/30/2023
2nd Estimated Contract Renewal Option:  
Start Date
07/01/2023
End Date
06/30/2024
3rd Estimated Contract Renewal Option:  
Start Date
07/01/2024
End Date
06/30/2025
4th Estimated Contract Renewal Option:  
Start Date
07/01/2025
End Date
06/30/2026
 
Contract (Award) Types
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Carly Weddle
Location: Administration Offices
Address: 200 16th Street
City: Phenix City
State: AL
Zip Code: 36867
Phone Number: 334-664-9991
Fax Number:
E-mail: cweddle@pchousing.org
 
B. Delivery of "Hard Copy" Bid Submittal
Name: Carly Weddle
Location: Administration Offices
Address: 200 16th Street
City: Phenix City
State: AL
Zip Code: 36867
Phone Number: 334-664-9991
Fax Number:
E-mail: cweddle@pchousing.org
Advertisement
Publication: The Citizen of East Alabama Advertising Dates: 2/11/21; 2/18/21
 
Terms, Conditions and Instructions
Each firm that submits a bid is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a bid agrees to do so.

If you have any questions regarding this bid or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
  Filename Size
1.0 - On-call Plumbing Services (IFB Document).doc 1.0 - On-call Plumbing Services (IFB Document).doc 506 KB
2.0 - Attachment A (Form of Bid).doc 2.0 - Attachment A (Form of Bid).doc 45 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
3.1 - Attachment B-1 (HUD-5369-A).pdf 3.1 - Attachment B-1 (HUD-5369-A).pdf 19.26 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 78.5 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 85 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 78 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 216.49 KB
6.1 - Attachment E-1 (HUD-5369).pdf 6.1 - Attachment E-1 (HUD-5369).pdf 48.14 KB
7.0 - Attachment F (SIBC).doc 7.0 - Attachment F (SIBC).doc 206 KB
8.0 - Attachment G (Sample Contract Form).doc 8.0 - Attachment G (Sample Contract Form).doc 184.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 77.05 KB
8.2 - Attachment G-2 (HUD-5370-C2).pdf 8.2 - Attachment G-2 (HUD-5370-C2).pdf 41.04 KB
8.3 - Attachment G-3 (HUD-5370).pdf 8.3 - Attachment G-3 (HUD-5370).pdf 254.08 KB
8.3.1 - Attachment G-3.1 (Supplemental Conditions to HUD-5370).docx 8.3.1 - Attachment G-3.1 (Supplemental Conditions to HUD-5370).docx 20.84 KB
8.4 - Attachment G-4 (HUD-92554M).pdf 8.4 - Attachment G-4 (HUD-92554M).pdf 86 KB
8.5 - Attachment G-5 (HUD-2554).pdf 8.5 - Attachment G-5 (HUD-2554).pdf 133.56 KB
8.6 - Attachment G-6 (HUD-4010).pdf 8.6 - Attachment G-6 (HUD-4010).pdf 48.94 KB
8.7 - Attachment G-7 (HUD-92010).pdf 8.7 - Attachment G-7 (HUD-92010).pdf 53.31 KB
8.8 - Attachment G-8 (HUD-50071).pdf 8.8 - Attachment G-8 (HUD-50071).pdf 45.91 KB
8.9 - Attachment G-9 (SF-LLL).pdf 8.9 - Attachment G-9 (SF-LLL).pdf 43.42 KB
8.10 - Attachment G-10 (HUD-4750).pdf 8.10 - Attachment G-10 (HUD-4750).pdf 454.35 KB
8.11 - Attachment G-11 (Section 3  Plan - Contract).doc 8.11 - Attachment G-11 (Section 3 Plan - Contract).doc 149.5 KB
8.12 - Attachment G-12 (Task Order Form).doc 8.12 - Attachment G-12 (Task Order Form).doc 79 KB
8.13 - Attachment G-13 (Alabama E-Verify Affidavit).doc 8.13 - Attachment G-13 (Alabama E-Verify Affidavit).doc 48 KB
9.0 - Attachment H (Justification of Availability).doc 9.0 - Attachment H (Justification of Availability).doc 49 KB
10.0 - Attachment I (Agency Profile of Properties).pdf 10.0 - Attachment I (Agency Profile of Properties).pdf 141.02 KB
 
Bid Submittal Format
Bidders must submit one (1) copy of the bid submittal, including extending tabs, in a sealed package, properly addressed.

So that the Agency can properly evaluate the offers received, all such hard-copy bid submittals must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the bid). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Bid
This Form is attached hereto as Attachment B to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the initial bid submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the initial bid submittal.
Tab 3: form HUD-5369-A (11/92), Representations, Certifications, and Statements of Bidders, Public and Indian Housing Programs.
This Form is attached hereto as Attachment B-1 to this IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.
Tab 4: Section 3 Business Preference Documentation (Optional Item)
For any bidder claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Addenda
Issued: 02/23/2021 - 04:46 PM UTC - Addendum #1
Issued: 03/15/2021 - 03:32 PM UTC - Addendum #2
Issued: 04/14/2021 - 02:04 PM UTC - Addendum #3
Issued: 04/28/2021 - 02:16 PM UTC - Addendum #4
 
Pricing Items for Solicitation #: B21001 - On-call Plumbing/Sewer & Drain Services
Pricing Item # Agency Stock Code Qty U/M
 
Lot # 1 - Plumbing Services
  100  Hour(s) 
Specification: Plumber. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.1 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  100  Hour(s) 
Specification: Plumber Laborer/Helper. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.1 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  10  Hour(s) 
Specification: Backhoe/Mini-excavator.
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  20000  Dollar(s) 
Specification: Agency pre-approved Plumbing-related supplies/materials that may be needed to complete the Plumbing Services. Additional supplies/materials that may be needed for additional services that the Contractor is not otherwise already herein required to provide as a part of the proposed fees for Pricing Items No. 1-3. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.7 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  20  Each 
Specification: Trip Charge (Optional).
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
 
Lot # 2 - Sewer & Drain Services
  20  Hour(s) 
Specification: Sewer & Drain Technician. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.1 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  20  Hour(s) 
Specification: Sewer & Drain Laborer/Helper. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.1 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  20  Hour(s) 
Specification: "Jetter-type" Line Cleaner.
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  20  Hour(s) 
Specification: "Snake-type" Line Inspection Camera.
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
10    20  Hour(s) 
Specification: "Grinder/Shredder-type" line cleaner (minimum 100').
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
11    1000  Dollar(s) 
Specification: Agency pre-approved Sewer/ Drain-related supplies/materials that may be needed to complete the Sewer/Drain Services. Additional supplies/materials that may be needed for additional services that the Contractor is not otherwise already herein required to provide as a part of the proposed fees for Pricing Items No. 6-10. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with the requirements listed within Section 3.3 of the IFB 1.0 Document issued and attached hereto, and most specifically Section 3.3.2.7 therein. Failure to properly comply with the instructions therein may, and probably will, result in an inaccurate amount being submitted that may negatively affect the bidders chances of receiving an award. Please note that any such error CANNOT be corrected by the bidder after the Bid Submittal Deadline has expired.]
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
12    20  Each 
Specification: Trip Charge (Optional).
No Alternate Specification Allowed.
Reason:
Not Applicable
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
Bid Cancellation Notice
Click here to view the notice.

 
END OF Solicitation #B21001 03/28/2024 11:08:39 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement