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Thu. Nov 30, 2023
08:53 PM UTC
     
 

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 Contact  Customer Support: 866-526-9266 © Copyright 2023, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Thu. Nov 30, 2023
08:53 PM UTC
     
 

Quotations for Small Purchases (QSP)
Invitation for Bids (IFB)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

Solicitation Information
Solicitation (QSP/IFB) #: B23004
Date Posted on the System: 08/08/2023 04:40 PM
Agency: Phenix City Housing Authority
Main Commodity/Service Category: Floor Covering Services
Sub Commodity/Service Description: Flooring Services (Product and Installation)
 
Buyer Information
Buyer Name: Carly Weddle
Buyer Phone Number: 334-664-9991
Buyer Fax Number:
Buyer E-mail: cweddle@pchousing.org
 
Pre-bid Conference(s)
Pre-bid Conference: Will a Pre-bid Conference be conducted in conjunction with this Solicitation  [Section 6.7]?

Yes
Pre-bid Conference Date: 08/23/2023
Pre-bid Conference Time: 3:00 PM
Pre-bid Conference Location:
(Address and/or Videoconference Link)		 Administration Office: 200 16th Street, Phenix City, AL 36868
Pre-bid Conference #2  
Pre-bid Conference Date: 08/31/2023
Pre-bid Conference Time: 3:00
Pre-bid Conference Location:
(Address and/or Videoconference Link)		 PCHA Administration Offices, 200 16th Street, Phenix City, AL 36867
 
Deadlines
Q/A Cutoff Date: 10/02/2023
Q/A Cutoff Time: 07:00 PM UTC
Bid Due Date: 10/11/2023
Bid Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
11/01/2023 		End Date
10/31/2024
1st Estimated Contract Renewal Option:  
Start Date
11/01/2024 		End Date
10/31/2025
2nd Estimated Contract Renewal Option:  
Start Date
11/01/2025 		End Date
10/31/2026
3rd Estimated Contract Renewal Option:  
Start Date
11/01/2026 		End Date
10/31/2027
4th Estimated Contract Renewal Option:  
Start Date
11/01/2027 		End Date
10/31/2028
 
Contract (Award) Types
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Carly Weddle
Location: Administration Offices
Address: 200 16th Street
City: Phenix City
State: AL
Zip Code: 36867
Phone Number: 334-664-9991
Fax Number:
E-mail: cweddle@pchousing.org
 
B. Delivery of "Hard Copy" Bid Submittal
Name: Carly Weddle
Location: Administration Offices
Address: 200 16th Street
City: Phenix City
State: AL
Zip Code: 36867
Phone Number: 334-664-9991
Fax Number:
E-mail: cweddle@pchousing.org
 
Advertisement
Publication: The Citizen of East Alabama Advertising Dates: 08/17/2023; 08/24/2023
 
Terms, Conditions and Instructions
Each firm that submits a bid is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a bid agrees to do so.

If you have any questions regarding this bid or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
  Filename Size
1.0 - Flooring Services (Product and Installation) (IFB Document).docx 1.0 - Flooring Services (Product and Installation) (IFB Document).docx 203.91 KB
2.0 - Attachment A (Form of Bid).doc 2.0 - Attachment A (Form of Bid).doc 74 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 86.63 KB
3.1 - Attachment B-1 (HUD-5369-A).pdf 3.1 - Attachment B-1 (HUD-5369-A).pdf 64.75 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 53.5 KB
5.0 - Attachment D (Section 3 Explanation).doc 5.0 - Attachment D (Section 3 Explanation).doc 32.5 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 216.49 KB
6.1 - Attachment E-1 (HUD-5369).pdf 6.1 - Attachment E-1 (HUD-5369).pdf 47.17 KB
7.0 - Attachment F (SIBC).doc 7.0 - Attachment F (SIBC).doc 282.5 KB
8.0 - Attachment G (Sample Contract Form).doc 8.0 - Attachment G (Sample Contract Form).doc 182.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 2.45 MB
8.2 - Attachment G-2 (HUD-5370-C2).pdf 8.2 - Attachment G-2 (HUD-5370-C2).pdf 207.66 KB
8.3 - Attachment G-3 (HUD-5370).pdf 8.3 - Attachment G-3 (HUD-5370).pdf 1.68 MB
8.3.1 - Attachment G-3.1 (Supplemental Conditions to HUD-5370).docx 8.3.1 - Attachment G-3.1 (Supplemental Conditions to HUD-5370).docx 30.8 KB
8.4 - Attachment G-4 (HUD-92554M).pdf 8.4 - Attachment G-4 (HUD-92554M).pdf 86.02 KB
8.5 - Attachment G-5 (HUD-2554).pdf 8.5 - Attachment G-5 (HUD-2554).pdf 128.81 KB
8.6 - Attachment G-6 (HUD-4010).pdf 8.6 - Attachment G-6 (HUD-4010).pdf 199.53 KB
8.7 - Attachment G-7 (HUD-92010).pdf 8.7 - Attachment G-7 (HUD-92010).pdf 53.32 KB
8.8 - Attachment G-8 (HUD-4750).pdf 8.8 - Attachment G-8 (HUD-4750).pdf 324.37 KB
8.9 - Attachment G-9 (HUD-50071).pdf 8.9 - Attachment G-9 (HUD-50071).pdf 234.96 KB
8.10 - Attachment G-10 (SF-LLL).pdf 8.10 - Attachment G-10 (SF-LLL).pdf 43.41 KB
8.11 - Attachment G-11 (Low-income Resident Hiring Plan - Contract).doc 8.11 - Attachment G-11 (Low-income Resident Hiring Plan - Contract).doc 82.5 KB
8.12 - Attachment G-12 (Task Order Form).doc 8.12 - Attachment G-12 (Task Order Form).doc 41.5 KB
8.13 - Attachment G-13 (Alabama E-Verify Affidavit).doc 8.13 - Attachment G-13 (Alabama E-Verify Affidavit).doc 31 KB
9.0 - Attachment H (Sample Product Specifications).pdf 9.0 - Attachment H (Sample Product Specifications).pdf 151.95 KB
9.1 - Attachment H-1 (Additional Sample Product Specifications).pdf 9.1 - Attachment H-1 (Additional Sample Product Specifications).pdf 123.39 KB
9.2 - Attachment H-2 (Additional Sample Product Specifications).pdf 9.2 - Attachment H-2 (Additional Sample Product Specifications).pdf 313.65 KB
9.3 - Attachment H-3 (Additional Sample Product Specifications).pdf 9.3 - Attachment H-3 (Additional Sample Product Specifications).pdf 76.92 KB
10.0 - Attachment I (Justification of Availability).doc 10.0 - Attachment I (Justification of Availability).doc 94.5 KB
11.0 - Attachment J- (Agency Profile of Properties).pdf 11.0 - Attachment J- (Agency Profile of Properties).pdf 130.95 KB
 
Bid Submittal Format
Bidders must submit one (1) copy of the bid submittal, including extending tabs, in a sealed package, properly addressed.

So that the Agency can properly evaluate the offers received, all such hard-copy bid submittals must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the bid). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Bid
This Form is attached hereto as Attachment A to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the initial bid submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the initial bid submittal.
Tab 3: form HUD-5369-A (11/92), Representations, Certifications, and Statements of Bidders, Public and Indian Housing Programs
This Form is attached hereto as Attachment B-1 to this IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 0 Answered Question(s)


Addenda
Issued: 08/22/2023 - 04:55 PM UTC - Addendum #1
Issued: 08/31/2023 - 08:03 PM UTC - Addendum #2
Issued: 09/12/2023 - 06:45 PM UTC - Addendum #3
Issued: 09/12/2023 - 06:50 PM UTC - Addendum #4
Issued: 09/27/2023 - 03:34 PM UTC - Addendum #5
 
Post-bid Deadline Notices
Issued: 10/11/2023 - 07:33 PM UTC - Post-bid Deadline Notice #1
Issued: 10/19/2023 - 04:00 PM UTC - Post-bid Deadline Notice #2
 
Pricing Items for Solicitation #: B23004 - Flooring Services (Product and Installation)
Pricing Item # Agency Stock Code Qty U/M
1    3000  Square Foot(Feet) 
Specification: Service Work Task: Remove old carpeting and pad (typically, at Whispering Pines only).
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    20000  Square Foot(Feet) 
Specification: Service Work Task: Remove Vinyl Composition Tile.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    30000  Square Foot(Feet) 
Specification: Service Work Task: Install Vinyl Composition Tile.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
4    25000  Square Foot(Feet) 
Specification: Service Work Task: Remove Luxury Vinyl Planking.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
5    30000  Square Foot(Feet) 
Specification: Service Work Task: Install Luxury Vinyl Planking.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
6    17500  Linear Foot(Feet) 
Specification: Service Work Task: Remove old vinyl cove base.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
7    6250  Linear Foot(Feet) 
Specification: Service Work Task: Install new vinyl cove base.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
8    6250  Linear Foot(Feet) 
Specification: Service Work Task: Remove old quarter-rounds.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
9    250  Linear Foot(Feet) 
Specification: Service Work Task: Install new quarter-rounds.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
10    3000  Square Foot(Feet) 
Specification: Service Work Task: Remove old subfloor/underlayment.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
11    3000  Square Foot(Feet) 
Specification: Service Work Task: Install new subfloor/underlayment.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
12    70500  Square Foot(Feet) 
Specification: Service Work Task: Seal floor with a water-based product.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
13    91  Each 
Specification: Service Work Task: Remove refrigerator.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
14    91  Each 
Specification: Service Work Task: Re-install refrigerator.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
15    61  Each 
Specification: Service Work Task: Remove gas stove.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
16    61  Each 
Specification: Service Work Task: Re-install gas stove.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
17    13  Each 
Specification: Service Work Task: Remove electric stove.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
18    13  Each 
Specification: Service Work Task: Re-install electric stove.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
19    91  Each 
Specification: Service Work Task: Remove bathroom commode.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
20    91  Each 
Specification: Service Work Task: Re-install bathroom commode.
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
21    40  Hour(s) 
Specification: Potential Additional Labor Rates: Skilled Craftsman. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item, bidders are strongly encouraged to first review and comply with Section 3.3.2.1 of the IFB 1.0 Document attached hereto. Failure to properly comply with the instructions therein may result in an inaccurate bid being submitted, which may negatively affect the bidder\'s chances of receiving an award.]
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
22    20000  Square Foot(Feet) 
Specification: Potential Additional Labor Rates: Common Laborer. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item, bidders are strongly encouraged to first review and comply with Section 3.3.2.1 of the IFB 1.0 Document attached hereto. Failure to properly comply with the instructions therein may result in an inaccurate bid being submitted, which may negatively affect the bidder's chances of receiving an award.]
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
23    5000  Dollar(s) 
Specification: Potential Additional Supplies/materials that may be needed to complete additional Flooring-related Services not already provided for herein. [PLEASE NOTE ENTRY INSTRUCTIONS: Prior to entering a response to this Pricing Item bidders are strongly encouraged to first review and comply with Section 3.3.2.5 of the IFB 1.0 Document attached hereto. Failure to properly comply with the instructions therein may result in an inaccurate bid being submitted, which may negatively affect the bidder's chances of receiving an award.]
No Alternate Specification Allowed.
Reason: NOT applicable. 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
END OF Solicitation #B23004 11/30/2023 08:53:48 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2023, International eProcurement