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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Fri. Mar 29, 2024
12:46 PM UTC
     
 

Quotations for Small Purchases (QSP)
Invitation for Bids (IFB)

[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

Solicitation Information
Solicitation (QSP/IFB) #: B15028
Date Posted on the System: 11/02/2015 01:36 PM
Agency: Housing Authority of the City of Port Arthur
Main Commodity/Service Category: Tenant Screening Services
Sub Commodity/Service Description: Resident Screening Services
 
Buyer Information
Buyer Name: Alyce Williams
Buyer Phone Number:
Buyer Fax Number:
Buyer E-mail: alyce.williams@pahousing.org
 
Pre-bid Conference(s)
Pre-bid Conference: Will a Pre-bid Conference be conducted in conjunction with this Solicitation  [Section 6.7]?

No
 
Deadlines
Q/A Cutoff Date: 11/16/2015
Q/A Cutoff Time: 09:00 PM UTC
Bid Due Date: 11/25/2015 CANCELLED
Bid Due Time: 09:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
12/01/2015
End Date
11/30/2016
1st Estimated Contract Renewal Option:  
Start Date
12/01/2016
End Date
11/30/2017
2nd Estimated Contract Renewal Option:  
Start Date
12/01/2017
End Date
11/30/2018
3rd Estimated Contract Renewal Option:  
Start Date
12/01/2018
End Date
11/30/2019
4th Estimated Contract Renewal Option:  
Start Date
12/01/2019
End Date
11/30/2020
 
Contract (Award) Types
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Ms. Alyce Williams
Location: Procurement Department
Address: 920 DeQueen Boulevard
City: Port Arthur
State: TX
Zip Code: 77640
Phone Number:
Fax Number:
E-mail: alyce.williams@pahousing.org
Advertisement
Publication: The Port Arthur News Advertising Dates: Nov 4 & 11
 
Terms, Conditions and Instructions
Each firm that submits a bid is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a bid agrees to do so.

If you have any questions regarding this bid or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
 
Bid Submittal Format
Bidders must submit one (1) copy of the bid submittal, including extending tabs, in a sealed package, properly addressed.

So that the Agency can properly evaluate the offers received, all such hard-copy bid submittals must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the bid). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Bid
This Form is attached hereto as Attachment A to this IFB document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.
Tab 2: Form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract
This Form is attached hereto as Attachment B to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.
Tab 3: Profile of Firm Form
The Profile of Firm Form is attached hereto as Attachment C to this IFB document. This 2-page Form must be fully completed, executed and submitted under this tab as a part of the bid submittal.
Tab 4: Proposed Services
As more fully detailed within Section 2.0, Scope of Bid, of this document, the bidder shall, at a minimum, clearly detail within the information submitted under this tab documentation showing: (it is anticipated that the documentation submitted to show following shall be no more than 1 or perhaps 2 pages, not including the requested reports):

4.1 The bidder’s Demonstrated Understanding of the HA’s Requirements.

4.2 The bidder’s Technical Approach (including, if appropriate, labor categories, estimated hours and skill mix) and the bidder’s proposed Work Plan to provide the required services.

4.3 The bidder’s Technical Capabilities (in terms of personnel, equipment and materials) and Management Plan (including staffing of key positions, method of assigning work and procedures for maintaining level of service, etc.).

4.4 The bidder’s Demonstrated Experience in performing similar work and the bidder’s Demonstrated Successful Past Performance (including meeting costs, schedules and performance requirements) of contract work substantially similar to that required by this solicitation.

4.5 If appropriate, how staff are retained, screened, trained and monitored;

4.6 The proposed quality control program;

4.7 An explanation and copies of forms that will be used and reports that will be submitted and the method of such reports (i.e. written; fax; Internet; etc.);

4.8 A complete description of the products and services the firms provides.

Tab 5: Managerial Capacity/Financial Viability
The bidder entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the bidder's qualifications to provide the services; a brief description of the background and current organization of the firm.
Tab 6: Client Information
The bidder shall submit a listing of former or current clients, including Public Housing Agencies, for whom the bidder has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

6.1 The client’s name;

6.2 The client’s contact name;

6.3 The client’s telephone number;

6.4 A brief description and scope of the service(s) and the dates the services were provided;

Tab 7: Equal Employment Opportunity
The bidder must submit under this tab a copy of its Equal Opportunity Employment Policy.
Tab 8: Subcontractor/Joint Venture Information (Optional Item)
The bidder shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the bid is a joint venture with another firm. Please remember that all information required from the bidder under the proceeding tabs must also be included for any major subcontractors (10% or more) or from any joint venture.
Tab 9: Section 3 Business Preference Documentation (Optional Item)
For any bidder claiming a Section 3 Business Preference, he/she shall under this tab include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
Tab 10: Other Information (Optional Item)
The bidder may include hereunder any other general information that the bidder believes is appropriate to assist the Agency in its evaluation.
 
Questions and Answers
View Unanswered Questions - 6 Unanswered Questions(s)

View Answered Questions - 0 Answered Question(s)


Addenda
Issued: 11/02/2015 - 06:44 PM UTC - Addendum #1
 
Pricing Items for Solicitation #: B15028 - Resident Screening Services
Pricing Item # Agency Stock Code Qty U/M
  2000  Each 
Specification: First contract year: Resident Screening Report
No Alternate Specification Allowed.
Reason:
NOT applicable.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  2000  Each 
Specification: Second contract year: Resident Screening Report
No Alternate Specification Allowed.
Reason:
NOT applicable.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  2000  Each 
Specification: Third contract year: Resident Screening Report
No Alternate Specification Allowed.
Reason:
NOT applicable.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  2000  Each 
Specification: Fourth contract year: Resident Screening Report
No Alternate Specification Allowed.
Reason:
NOT applicable.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
  2000  Each 
Specification: Fifth contract year: Resident Screening Report
No Alternate Specification Allowed.
Reason:
NOT applicable.
 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
Bid Cancellation Notice
Click here to view the notice.

 
END OF Solicitation #B15028 03/29/2024 12:46:05 PM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement