Solicitation #: IFB #2022-016 - Snow Removal Services
[Applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]
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Step 1: Bid Opening
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Pertaining to a QSP: As a QSP is an informal (not advertised) competitive solicitation process
[Chapter 5], the Agency does not conduct a Public Bid Opening
[Section 6.9]
as with an IFB. It is still appropriate (and useful) to formulate a Quote Tabulation thereby identifying all quoters,
the proposed costs and the Low Quoter or Apparent Successful Quoter. (PLEASE NOTE: The Low Quoter should be identified
as the "Apparent Successful Quoter" until it has been verified that the Low Quoter is truly responsive and responsible;
once such has been verified-completion of Step 2 through Step 9, following-then the Low Quoter may be referred to as
the "Successful Quoter.")
Pertaining to an IFB: Bid Opening - At the Bid Submittal Deadline, conduct Public Bid Opening
[Section 6.9];
formulate, and if requested, issue Bid Tabulation
[Section 6.9.C],
thereby identifying all bidders, proposed costs and the Low Bidder or Apparent Successful Bidder.
(PLEASE NOTE: The Low Bidder should be identified as the "Apparent Successful Bidder" until it has been verified
that the Low Bidder is truly responsive and responsible; once such has been verified-completion of Step 2
through Step 9, following-then the Low Bidder may be referred to as the "Successful Bidder.")
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View bids submitted by each firm:
You may open each response seperately and print out in landscape mode.
Be sure to check for alternate delivery dates and any attachments made by vendors.
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| Step 2: Determine Responsiveness |
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In private, evaluate the bids received as to
Responsiveness, especially the bid submitted by the Apparent Successful Bidder
[Section 6.10;
Section 6.12.B.1]. |
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| (a) Evaluate "Hard Copy" Bids Received as to Responsiveness: |
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Bids were submitted by:
Once you have evaluated all "hard copy" bids submitted as to their responsiveness, proceed to Step 2 (b).
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| (b) Evaluate "Or Equal" Specifications and/or Proposed Quantities: |
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When you formulated the solicitation, you chose to allow offerers to submit "Or Equal" Specifications (SKU).
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View Proposed Alternates: Before proceeding to the next Step 3,
you must access this area and click on the "Finalize" link, thereby showing that you viewed and considered any
alternate information listed therein.
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| Step 3: Conduct Cost or Price Analysis (CPA) |
| Evaluate proposed costs, especially the costs submitted
by the Apparent Successful Bidder [Section 10.3,
Appendix 12].
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(a) Evaluate Pricing Items for award using one or more of the following methods:
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Click one and then click on the "View and Evaluate" button. Feel free to save as many evaluation drafts as you would like.
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| (b) Choose a Draft from Step 3(a): |
| Select one of the drafts created in Step 3(a) that details the award(s): |
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| (c) Conduct Price Analysis: |
| "In competitive procurements, the force of competition is usually adequate to allow the PHA to make a price reasonableness determination based simply on a comparison of the offered prices."
[Section 10.3.A]
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| Step 4: Determine Apparent Successful Bidder |
| Finalize determination as to the Apparent Successful Bidder.
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| Step 5: Check HUD LDP/GSA Debarred List |
| Verify eligibility by checking the HUD Limited Denial of Participation (LDP) Listing [Section 10.2.H.1] and the GSA
System for Award Management (new name as of 2014)
[Section 10.2.H.2].
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(a) Check HUD Limited Denial of Participation (LDP) Listing:
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| As detailed within Section 10.2.H.1 of the Procurement Handbook,
a PHA must "determine whether contractors have been restricted from participation in HUD . . . contracts."
Accordingly, we invite you to check the HUD LDP Listing by using the following link, http://www.hud.gov (a new window will open; after you
are finished, close the window to return to this page).
We recommend that you print the search results and maintain a copy in the Solicitation file.
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| (b) Check GSA System for Award Management (SAM):
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| As detailed within Section 10.2.H.2 of the Procurement Handbook,
a PHA must "determine whether contractors have been restricted from participation in . . . Government Services Administration (GSA) contracts."
Accordingly, we invite you to check the GSA SAM Listing by using the following link, http://sam.gov (a new window will open; after you
are finished, close the window to return to this page).
We recommend that you print the search results and maintain a copy in the Solicitation file.
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| Step 6: Determine Responsibility |
| Conduct Due Diligence of the Apparent Successful Bidder
(i.e. bonding; insurance; licensing; etc.) [Section 6.12.B.2;
Section 10.2;
Appendix 10].
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| Step 7: Award Approval |
| As may be required within the Agency Procurement Policy, obtain Award Approval
(i.e. Board Approval).
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| Step 8: Formulate/Execute Contract |
| [Section 6.12.F,
Section 10.5,
Appendix 6]. Assure inclusion of
the required contract clauses detailed within 24 CFR 85.36(i).
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| Step 9: Post the Award Results |
Post the Award Results by notifying the vendors that have submitted bids electronically
(View and Confirm the vendor(s) selected in Step 5).
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| Issue Post-bid Deadline Notice |
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| Following are the Seperate Reports Available to Each Bidder |
| Reports: |
Solicitation (QSP/IFB) as issued |
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Firms that viewed the Solicitation |
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Firms that responded to the Solicitation |
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Accept/Reject Report |
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Complete Bid Tabulation |
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