Housing Agency Marketplace

Mon. Apr 29, 2024
11:31 PM UTC


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Housing Agency Marketplace - Housing Agency Marketplace

Mon. Apr 29, 2024
11:31 PM UTC

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #:	P24002
Date Posted on the System:	04/02/2024 07:27 PM
Agency:	Portland Housing Authority
Main Service Category:	Legal Services
Sub Service Description:	Legal Services

Buyer Information
Buyer Name:	Heather Kaufman
Buyer Phone Number:	207-221-8087
Buyer Fax Number:
Buyer E-mail:	hkaufman@porthouse.org

Pre-proposal Conference(s)
Pre-proposal Conference:	Will a Pre-proposal Conference be conducted in conjunction with this Solicitation [Section 7.2.G, which references Section 6.7]? No

Deadlines

Q/A Cutoff Date:

04/29/2024

Q/A Cutoff Time:

07:00 PM UTC

Proposal Due Date:

05/08/2024

Proposal Due Time:

07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.

Deadline Revision:

Deadline has been revised, click here to view the revision history.

Estimated Initial Contract Period:

Start Date
07/01/2024

End Date
06/30/2027

1st Estimated Contract Renewal Option:

Start Date
07/01/2027

End Date
06/30/2028

2nd Estimated Contract Renewal Option:

Start Date
07/01/2028

End Date
06/30/2029

Economic Price Adjustment:

Do you wish to include an Economic Price Adjustment Option as a part of Solicitation [Section 10.1.C.1.b]?
Yes

Please see Section 3.3.3 of the 1.0 RFP Document attached hereto.

Contract (Award) Types:
	Indefinite-delivery Contract [Section 10.1.C.3] (Definite-quantity; Requirements; Indefinite-quantity)

"Ship To" Information
A. Delivery of Purchased Items or Services
Name:
Location:
Address:
City:
State:	ME
Zip Code:
Phone Number:
Fax Number:
E-mail:

Proposal Format

The proposal submittal shall be submitted as a PDF and attached hereto.

The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by divider sheets . None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.

Tab 1: Form of Proposal.
This Form is attached hereto as Attachment A to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this section as a part of the proposal submittal

Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this RFP document. This 2-page Form must be fully completed, executed where provided thereon and submitted under this section as a part of the proposal submittal.

Tab 3: Profile of Firm Form.
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed and submitted under this section as a part of the proposal submittal.

Tab 4: Proposed Services.
The proposer shall place under this section provide documentation further explaining the proposer's services and showing how the proposer intends to fulfill the requirements of the preceding Section 2.0 herein, including, but not limited to:

(4.1) As detailed within Section 4.1, Evaluation Factor No. 2, herein, the proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT..

(4.2) As detailed within Section 4.1, Evaluation Factor No. 3, herein, the proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. NOTE: The Agency will place particular emphasis on the proposer's above described EXPERIENCE and PAST PERFORMANCE with related-work with public housing agencies.

(4.3) If appropriate, how staff are retained, screened, trained, and monitored.

(4.4) The proposed quality control program.

(4.5) Please provide a 5-year fee increase schedule.

(4.6) A complete description of the products and services the firm may provide.

Tab 5: Managerial Capacity/Financial Viability/Staffing Plan.
Managerial Capacity/Financial Viability/Staffing Plan. The proposer entity must submit under this section a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm (including a current organizational chart).

Tab 6: Client Information.
The proposer shall submit a listing of former or current clients, including Public Housing Authorities, for whom the proposer has performed similar or like services to those being proposed herein. The listing shall, at a minimum, include:

(6.1) The client's name;

(6.2) The client's contact name;

(6.3) The client's telephone number and e-mail address;

(6.4) A brief narrative description and scope of the service(s) and the dates the services were/are provided.

Tab 7: Equal Employment Opportunity/Supplier Diversity.
The proposer must submit under this section copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within the following Section 3.6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses).

Tab 8: Subcontractor/Joint Venture Information (Optional Item).
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Please remember that all information required from the proposer under the proceeding sections must also be included for any major subcontractors (10% or more) or from any joint venture.

Tab 9: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.

Proposal Evaluation Factors

The following Factors will be utilized by the Agency to evaluate each proposal submitted.

No. 1: Proposed Cost Maximum Point Value = 30 The PROPOSED COSTS submitted by the proposer. (Objective Factor)
No. 2: DEMONSTRATED UNDERSTANDING Maximum Point Value = 20 The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT. (Subjective Factor)
No. 3: DEMONSTRATED RELEVANT EXPERIENCE Maximum Point Value = 50 The proposer's DEMONSTRATED RELEVANT EXPERIENCE in performing similar work and the DEMONSTRATED SUCCESSFUL PAST PERFORMANCE (including meeting costs, schedules, and performance requirements) of contract work substantially similar to that required by this solicitation as verified by reference checks or the information submitted within the proposal. (Subjective Factor)


Total Maximum Points = 100

Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP? Yes
Publication:	https://www.porthouse.org/	Advertising Dates:	thru scheduled deadline

Terms, Conditions and Instructions

Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.

RFP Documents

Attached Documents:

	Filename	Size
	1.0 - Legal Services (RFP Document).docx	135.03 KB
	2.0 - Attachment A (Form of Proposal).doc	100 KB
	3.0 - Attachment B (HUD-5369-C).pdf	92.67 KB
	4.0 - Attachment C (Profile of Firm Form).doc	80.5 KB
	5.0 - Attachment D (Section 3 Explanation).doc	41 KB
	6.0 - Attachment E (HUD-5369-B).pdf	213.51 KB
	7.0 - Attachment F (SIPC).doc	263.5 KB
	8.0 - Attachment G (Sample Contract Form).doc	172.5 KB
	8.1 - Attachment G-1 (HUD-5370-C1).pdf	2.45 MB
	8.2 - Attachment G-2 (HUD-50071).pdf	236.03 KB
	8.3 - Attachment G-3 (SF-LLL).pdf	43.41 KB
	9.0 - Attachment I (Agency Properties Listing).pdf	137.69 KB

Addenda
Issued: 04/18/2024 - 07:59 PM UTC	- Addendum #1
Issued: 04/19/2024 - 07:32 PM UTC	- Addendum #2
Issued: 04/19/2024 - 08:15 PM UTC	- Addendum #3
Issued: 04/24/2024 - 12:49 PM UTC	- Addendum #4

Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s) View Answered Questions - 2 Answered Question(s)

Pricing Items for Solicitation #: P24002 - Legal Services

Pricing Item#	Qty	U/M

Lot # 1 - Business and Municipal Law Counsel (Board Representation)
1	100	Hour(s)
Specification: Partner (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

2	75	Hour(s)
Specification: Associate (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

3	30	Hour(s)
Specification: Paralegal (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.


Lot # 2 - Affordable Housing & Development Counsel
4	200	Hour(s)
Specification: Partner (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

5	150	Hour(s)
Specification: Associate (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

6	150	Hour(s)
Specification: Paralegal (Per Hour), including clerical No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.


Lot # 3 - Employment & Labor Counsel
7	100	Hour(s)
Specification: Partner (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

8	50	Hour(s)
Specification: Associate (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

9	25	Hour(s)
Specification: Paralegal (Per Hour), including clerical. No Alternate Specification Allowed Reason: Not Applicable.
Vendor SKU: NOT APPLICABLE for this item. No Bid: NOT ALLOWED for this item. You must bid this item. No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

End of Solicitation # P24002 04/29/2024 11:31:23 PM UTC


Contact	Customer Support: 866-526-9266	© Copyright 2024, International eProcurement