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 Contact  Customer Support: 1-866-526-9266 © Copyright 2022, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 1-866-526-9266
        

Thu. Aug 18, 2022
12:43 AM UTC
     
 

Request for Proposals (RFP)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

RFP Information
Solicitation #: 2207
Date Posted on the System: 06/10/2022 09:13 PM
Agency: Albuquerque Housing Authority
Main Service Category: Elevator Services
Sub Service Description: AHA Elevator Modernization and Maintenance
 
Buyer Information
Buyer Name: Rocio Solis Sinche
Buyer Phone Number: 505-764-3932
Buyer Fax Number: 505-764-3933
Buyer E-mail: purchasing@abqha.org
 
Pre-proposal Conference(s)
Pre-proposal Conference: Will a Pre-proposal Conference be conducted in conjunction with this Solicitation  [Section 7.2.G, which references Section 6.7]?

Yes
Pre-proposal Conference Date: 06/16/2022
Pre-proposal Conference Time: 10:30 AM
Pre-proposal Conference Location:
(Address)    
via Zoom see 17.0 attachment P - Pre-Proposal Meeting-Zoom Instructions
 
Deadlines
Q/A Cutoff Date: 07/07/2022
Q/A Cutoff Time: 09:00 PM UTC
Proposal Due Date: 08/05/2022
Proposal Due Time: 09:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Deadline Revision: Deadline has been revised, click here to view the revision history.
Cancellation: Submital Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
09/01/2022
End Date
08/31/2023
1st Estimated Contract Renewal Option:  
Start Date
09/01/2023
End Date
08/31/2024
2nd Estimated Contract Renewal Option:  
Start Date
09/01/2024
End Date
08/31/2025
3rd Estimated Contract Renewal Option:  
Start Date
09/01/2025
End Date
08/31/2026
4th Estimated Contract Renewal Option:  
Start Date
09/01/2026
End Date
08/31/2027
Economic Price Adjustment: Do you wish to include an Economic Price Adjustment Option as a part of Solicitation  [Section 10.1.C.1.b]?
No
 
Contract (Award) Types:
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Daniel Foster
Location: Housing Development Director
Address: https://abqha.org/
City: Albuquerque
State: NM
Zip Code: 87110
Phone Number: 5057643925
Fax Number:
E-mail: dfoster@abqha.org
 
B. Delivery of "Hard Copy" Proposal Submittal
Name: Rocio Sinche
Location: Albuquerque Housing Authority
Address: 1840 University Blvd SE
City: Albuquerque
State: NM
Zip Code: 87106
Phone Number: 5057643932
Fax Number:
E-mail: rsinche@abqha.org
 
Proposal Format
The Agency intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Bid" basis. Therefore, so that the Agency can properly evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted below. Each category must be separated by index dividers numbered (which number extends so that each tab can be located without opening the proposal). None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
No Information Placed under a Tab.

If no information is to be placed under any of the above noted tabs (especially the "Optional" tabs), place a statement such as "NO INFORMATION IS BEING PLACED UNDER THIS TAB" or "THIS TAB LEFT INTENTIONALLY BLANK." DO NOT eliminate any of the tabs.

A total of 1 original signature copy (mailed to AHA) and 1 electronic copy must be submitted (uploaded to site).

All proposals must be submitted electronically via economic engine at the following website.

https://ha.internationaleprocurement.com/actions/login.html,

Hard copy proposal must be mailed in and time-stamped by post office or other mail carrier no later than the due date. Electronic proposal must be uploaded no later than the submittal deadline stated herein (or within any ensuing addendum). A total of 1 original signature copy and 1 electronic copy (uploaded to site).

Please submit the electronic version with Tabs. For any issues with site please contact larry.hancock@internationaleprocurement.com. The proposal submittal, shall be placed unfolded in a sealed package and addressed to:

Albuquerque Housing Authority
Attention: Rocio Solis Sinche, Procurement Officer
1840 University Blvd. SE
Albuquerque, NM 87106

The package exterior must clearly denote the above noted RFP number and must have the proposer’s name and return address. Proposals received after the published deadline will not be accepted.
Tab 1: Form of Proposal (Attachment A)
This Form is attached hereto as Attachment A to this RFP document. This 1-page Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 2: Form HUD-5369-A-C (Attachment B)
Form HUD-5369-A and HUD-5369-C, Representations, Certifications and Other Statements of Bidders, Certification and Representations for Non-Construction and Non-Collusive Affidavit. These Forms are attached hereto as Attachment B to this RFP document. These Forms must be fully completed, executed where provided thereon and submitted under this tab as a part of the proposal submittal.
Tab 3: Form HUD 5369 and 5369 B (Attachment B)
Form HUD-5369 and HUD-5369-B, Instructions to Bidders for Contracts and Instruction to Offerors Non-Construction. These forms are attached hereto as Attachment B to this RFP.
Tab 4: Acknowledgement of HUD Forms, Applicable Terms to the Contract.
1. Form HUD-5370, (11/30/2023) General Conditions of the Contract for Construction Public and Indian Housing, HUD-5370 Section I and Section II, General Conditions for Non-Construction Contract with/without maintenance.
2. Form HUD-4010 Federal Labor Standards Provisions and
3. Form HUD-92554M Supplementary Conditions of the Contract for Construction.
4. Form HUD 2554 Supplementary Conditions of the Contract for Construction. These forms are attached hereto as Attachment D (5.0-5.2), K, L and N to this RFP.
Tab 5: Profile of Firm Form. Attachment C
The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This form must be fully completed, executed and submitted under this tab as a part of the proposal submittal.
Tab 6: Proposed Services.
Scope of Proposal/Technical Specifications, of this document, the proposer shall, at a minimum, clearly detail within the information submitted under this tab documentation showing:

Evaluation Factor No. 1, herein, the proposer's Price/Fee Proposal. Contractor shall provide a detailed price breakdown for this RFP effort including cost of bonding, contractor fees (overhead, general requirements, profit, etc.), and exclude gross receipts tax. Schedule of Values used should correspond with typically used AIA format. Contractor shall provide the maintenance pricing for each elevator per Section 5.1 and Exhibit B "Contractor's Schedule of Unit Prices" and submit Exhibit A & B "Schedule of initial base hourly rates for contractor's personnel" see pages 27-28 of Attachment 8.0 Elevator Maintenance Specifications for AHA Embudo Towers and Wainwright Manor.

Response Evaluation Factor No. 2, herein, the proposer's Experience. This should include relevant Demonstrated Experience.

Evaluation Factor No. 3, herein, the proposer's Capacity. The proposer entity must submit under this tab a concise description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the persons identified within areas (5) and (6) of Attachment C, Profile of Firm Form. Such information shall include the proposer's qualifications to provide the services; a description of the background and current organization of the firm. Provide staff resumes.

Evaluation Factor No.4, herein, the proposer's Approach and Methodology of service, etc.).

Evaluation Factor No. 5, herein, the proposer's Section 3 Procurement Preference Documentation, Attachment H. Include applicable forms and provide description of qualitative activities proposer is performing or will perform. This is a Section 3 covered contract that requires reporting hours performed on a modernization effort and yearly maintenance services.
Tab 7: Client Information.
The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar or like services to those being proposed herein.

The listing shall, at a minimum, include:
The client's name;
The client's contact name;
The client's telephone number;

A brief narrative description and scope of the service(s) and the dates the services were provided, including a brief narrative description of those specific services including scope; size; cost; principal elements and special features.
Tab 8: Equal Employment Opportunity/Supplier Diversity. Attachment S
The bidder must submit under this tab a copy of its Equal Opportunity Employment Policy and a complete description of the positive steps it will take to ensure compliance, to the greatest extent feasible, with the regulations detailed within Section 6 herein pertaining to supplier diversity (e.g. small, minority-, and women-owned businesses). Identify efforts that will be performed by minority, women and small businesses and identify associated percentage of work. Please provide a copy of minority classification certification(s). Form HUD 92010 Equal Employment Opportunity Certifications, Attachment S.
Tab 9: Subcontractor/Joint Venture Information.
The proposer shall identify hereunder whether or not he/she intends to use any subcontractors for this job, if awarded, and/or if the proposal is a joint venture with another firm. Such Joint Venture firms or any major subcontractors ("major," meaning a projected 10% or more of the work).
Tab 10: Campaign Contribution Form, HUD 2530-Previous Participation Certification and HUD 50071-Certification of Payments to Influence Federal Transactions.
Is attached hereto as Attachments I, Q and R to this RFP. This Form must be fully completed, executed where provided thereon and submitted under this tab as a part of the bid submittal.
Tab 11: Other Information (Optional Item).
The proposer may include hereunder any other general information that the proposer believes is appropriate to assist the Agency in its evaluation.
Proposal Evaluation Factors
The following Factors will be utilized by the Agency to evaluate each proposal submitted.
No. 1: Proposed Cost
Maximum Point Value = 25
MODERNIZATION
a. Please provide a detailed, price breakdown for this RFP effort including cost of bonding, contractor fees (overhead, general requirements, profit, etc.), and exclude gross receipts tax.
b. Provide a written list or schedule of potential change orders discovered during the bidding process due to inconsistencies or omissions in the bid documents and their potential cost impact;
c. Provide a list of any proposed substitutions or changes to the bid documents that are not included in Pricing sheet but could be used in a Value Engineering phase.

MAINTENANCE
a. Monthly maintenance fee for each elevator;
Hourly billing rates for additional maintenance services;
b. A list of stand exclusions.
No. 2: Experience
Maximum Point Value = 20
MODERNIZATION
a. Detailed description of 2-3 previous projects and services provided.
b. Provide a complete list with a brief description of completed remodel projects with similar scope, and with temporary resident relocation in particular.
c. Owner's name and contact information (include address and phone number);
d. Overall construction cost of project, as applicable, including initial contract value and change order, including reasons for change orders;
e. Original scheduled completion date and actual completion date and reason for variance.

MAINTENANCE
Relevant Experience and Past Performance of Contractor and its Team:
a. performing various facility conveyance systems condition assessment, inspection, preventative maintenance and repair type services for similar systems;
b. supervising multiple work crews;
c. experience with, and knowledge of conveyance systems inspection, operation, maintenance and repair services; and
d. access to the necessary technology, equipment and standards
e. Offeror shall submit a list of three (3) current or previous contracts that best illustrate the firm's experience and capabilities performing identical or similar work in size and scope of this project within the last five (5) years. Descriptions of these contracts shall include at minimum the Name of Company, Title and Description of the Project, Contract Number, Dollar Amount, and Period of Performance, Name of the Contact Person, and Title, and Telephone Number and email address.
No. 3: Capacity
Maximum Point Value = 20
a. Provide a separate graphic organizational structure complete with working titles for each proposed individual who will be working directly on project for project duration;
b. Provide resumes for all key staff;
c. Provide job descriptions and responsibilities and authority for each working title;
d. Provide staff assignments for all positions by name. Provide a staff schedule by name, position, and man hours (assuming 8-hour days) per month estimated on the project;
e. Provide current workloads of all named staff assigned to this project and schedules for completion of their current assignments.
f. Provide a description of services which are anticipated to be subcontracted for;
g. Describe subcontractor construction work, qualifications, and indicate how coordination of subcontracted services will be accomplished;
If applicable, explain the structure of any joint venture or partnership, how responsibilities will be divided, how expenses and profits will be divided. Also, show each firm's staffing role. Provide a summary listing of previous work accomplished by the joint venture (included in Experience section);
h. Identify current work/project load and explain ability to perform work with a currently contemplated September 2022 start date;
i. Indicate firms bonding capacity for the project with current and anticipated projects.
No. 4: Approach & Methodology
Maximum Point Value = 20
MODERNIZATION
a. Describe the methodology (project approach) that clearly and concisely identifies how your team will approach construction.
b. Describe how you will confirm on-site constructability issues that may impact the GMP during the construction process;
c. Identify how your firm will work toward meeting AHA's MBE/WBE goals and your recommended reporting process to AHA's staff for monitoring the progress of your efforts toward meeting MBE/WBE goals;
d. A complete listing of assumptions and conditions associated with your proposal;
e. Include specific examples (1-2-page excerpts) of actual products (estimates, progress reports, schedules, open-book pricing model, constructability reviews, value engineering studies, forms, general conditions, etc.);
f. Provide a detailed construction schedule with start and completion dates for each project site and any required phasing, weekend work; and
g. Provide a list of any potential concerns, issues or inconstancies that could affect schedule or pricing.

MAINTENANCE
a. Quality Control Plan (QCP), as must identify an acceptable approach and those actions employed to ensure compliance with quality and control standards in the SOW. Describe in detail how the Contractor will assure the task are complete timely and to the service level standards identified in the SOW.
b. Risk Management include an acceptable plan that clearly identify and address specific risks that may impact this program and its successful implementation and long-term management. The plan must demonstrate the ability to identify specific quantitative and qualitative risks and effective mitigation strategies that demonstrate the clear ability to ensure uninterrupted performance at the required level service. The plan must also provide detail regarding subcontractor and vendor management that encompasses the entire population of properties.
c. Transition of Services an acceptable transition plan must identify all actions required for successful implementation of this contract in accordance with the SOW including phase-in and contract close-out, phase-out services. The transition plan must provide dates after receipt of award, significant actions, identify actions that may require Agency support, and completion of all actions with a specific date for the beginning of acceptance of work-orders from the Agency. An acceptable implantation plan will include how the operations management plan will be established, implemented and regulated throughout the contract life to close-out.
d. Customer Service an acceptable plan will identify the means by which customer service is to include but not limited to timely response to standard and reimbursable service request and or complaints regarding service. The customer service plan shall also address how the Offeror will ensure the availability of crews, timely completion, and the Contractor's overall methodology and approach to provide first-class customer service.

operations management plan will be established, implemented and regulated throughout the contract life to close-out.
d. Customer Service an acceptable plan will identify the means by which customer service is to include but not limited to timely response to standard and reimbursable service request and or complaints regarding service. The customer service plan shall also address how the Offeror will ensure the availability of crews, timely completion, and the Contractor's overall methodology and approach to provide first-class customer service.
No. 5: Section 3 Business Preference
Maximum Point Value = 15
a. Employ or Hire Section 3 Workers and Section 3 Targeted Workers, provide self or employer certification of employee/applicant. (15 points)
b. Contracting to Section 3 Business Concern (15 points). If applicable, provide certification form.
c. Provide Hiring and Training opportunities to Section 3 Workers (10 points). Provide supportive documentation.
d. Provide list of other opportunities to Section 3 workers, qualitative activities that your company is currently providing or will provide as listed in Section 3 Procurement Preference Explanation and Forms. (5 points)
Note: Maximum available preference points (15 points)
Total Maximum Points = 100  
Advertisement
Did the Agency place an advertisement in any publication pertaining to this RFP?  Yes
Publication: Albuquerque Journal Advertising Dates: 06/15/2022
Publication: Albuquerque Journal Advertising Dates: 06/11/2022
 
Terms, Conditions and Instructions
Each firm that submits a proposal is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a proposal agrees to do so.

If you have any questions regarding this proposal or any of the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
RFP Documents  
Attached Documents:
  Filename Size
RFP 2207 Final Attachments.zip RFP 2207 Final Attachments.zip 4.72 MB
 
Addenda
Issued: 07/08/2022 - 10:56 PM UTC - Addendum #1 for RFP 2224
Issued: 07/08/2022 - 10:58 PM UTC - Addendum #1 for RFP 2224
Issued: 07/08/2022 - 11:02 PM UTC - Addendum #1 for RFP 2224
Issued: 07/12/2022 - 06:47 PM UTC - Addendum #2 for RFP 2224
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 3 Answered Question(s)


Pricing Items for Solicitation #: 2207 - AHA Elevator Modernization and Maintenance
Pricing Item# Agency Stock Code Qty U/M
  Each 
Specification: Firm-Fixed Price Proposal for Elevator Embudo Modernization project., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: ALLOWED for this item.
No Charge: ALLOWED for this item.

 
  Each 
Specification: Firm-Fixed Price Proposal for Elevator Embudo Modernization project., or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

 
  Month(s) 
Specification: Wainwright Manor- Elevator PE1 - Firm-Fixed Price for Hydraulic Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Wainwright Manor Elevator PE2 - Firm-Fixed Price for Hydraulic Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Wainwright Manor Elevator PE3 - Firm-Fixed Price for Hydraulic Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Embudo Towers- Elevator PE1 - Firm-Fixed Price for Hydraulic Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Embudo Towers- Elevator PE2 - Firm-Fixed Price for Hydraulic Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Embudo Towers- Elevator PE3 - Firm-Fixed Price for Traction MRL Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
  Month(s) 
Specification: Embudo Towers- Elevator PE4 - Firm-Fixed Price for Traction MRL Elevator Maintenance, or equal. 
Vendor SKU: NOT REQUIRED for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: ALLOWED for this item.

Approximate Quantity on Orders: 12
 
 
End of Solicitation # 2207 08/18/2022 12:43:51 AM UTC


 
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