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 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement   
Housing Agency Marketplace - Housing Agency Marketplace
 
Customer Support: 866-526-9266
        

Sat. Apr 27, 2024
05:14 AM UTC
     
 

Quotations for Small Purchases (QSP)
Invitation for Bids (IFB)
[Within the following, applicable reference within HUD Procurement Handbook No. 7460.8 REV 2]

You may print this Solicitation.

Solicitation Information
Solicitation (QSP/IFB) #: B21002
Date Posted on the System: 02/19/2021 04:05 PM
Agency: Portland Housing Authority
Main Commodity/Service Category: Security and Personal Safety Services
Sub Commodity/Service Description: Security Services
 
Buyer Information
Buyer Name: Heather Kaufman
Buyer Phone Number: 207-221-8087
Buyer Fax Number:
Buyer E-mail: hkaufman@porthouse.org
 
Pre-bid Conference(s)
Pre-bid Conference: Will a Pre-bid Conference be conducted in conjunction with this Solicitation  [Section 6.7]?

Yes
Pre-bid Conference Date: 03/04/2021
Pre-bid Conference Time: 1:00 PM
Pre-bid Conference Location:
(Address and/or Videoconference Link)		 Harbor Terrace - 284 Danforth Street, Portland, ME
 
Deadlines
Q/A Cutoff Date: 03/15/2021
Q/A Cutoff Time: 07:00 PM UTC
Bid Due Date: 03/24/2021
Bid Due Time: 07:00 PM UTC
To change your Time Zone, click on "Company Profile" in the navigation menu to the left.
Cancellation: Bid Deadline has passed. Please use award features to do an award/non-award notice or an online evaluation.
Estimated Initial Contract Period:  
Start Date
04/01/2021 		End Date
03/31/2022
 
Contract (Award) Types
  Indefinite-delivery Contract [Section 10.1.C.3]
(Definite-quantity; Requirements; Indefinite-quantity)
 
"Ship To" Information
A. Delivery of Purchased Items or Services
Name: Wendy Chase
Location: Facilities Department
Address: 117 Anderson Street
City: Portland
State: ME
Zip Code: 04101
Phone Number: 207-221-8045
Fax Number:
E-mail: hkaufman@porthouse.org
 
B. Delivery of "Hard Copy" Bid Submittal
Name: Attach all forms as a digital file here on the Housing Marketplace
Location:
Address:
City:
State: ME
Zip Code:
Phone Number: 2072218087
Fax Number:
E-mail: hkaufman@porthouse.org
Advertisement
Publication: Portland Press Herald Advertising Dates: 2/23/2021, 2/28/2021
 
Terms, Conditions and Instructions
Each firm that submits a bid is responsible to carefully review and comply with the following and/or the attached Terms, Conditions and Instructions, and by submitting a bid agrees to do so.

If you have any questions regarding this bid or the documents attached, you may use the "Questions and Answers" area. This will save both you and the Agency time in communication along with allowing documentation of all inquiries and responses within one area for all vendors to view.
  Filename Size
1.0- Security Services (IFB Document).doc 1.0- Security Services (IFB Document).doc 345 KB
2.0 - Attachment A (Form of Bid).doc 2.0 - Attachment A (Form of Bid).doc 70 KB
3.0 - Attachment B (HUD-5369-C).pdf 3.0 - Attachment B (HUD-5369-C).pdf 81.98 KB
3.1 - Attachment B-1 (HUD-5369-A).pdf 3.1 - Attachment B-1 (HUD-5369-A).pdf 64.75 KB
4.0 - Attachment C (Profile of Firm Form).doc 4.0 - Attachment C (Profile of Firm Form).doc 77 KB
5.0 - Attachment D (Section 3 Submittal Form).doc 5.0 - Attachment D (Section 3 Submittal Form).doc 82 KB
5.1 - Attachment D-1 (Section 3 Explanation).doc 5.1 - Attachment D-1 (Section 3 Explanation).doc 109.5 KB
6.0 - Attachment E (HUD-5369-B).pdf 6.0 - Attachment E (HUD-5369-B).pdf 213.49 KB
7.0 - Attachment F (SIBC).doc 7.0 - Attachment F (SIBC).doc 266 KB
8.0 -Attachment G (Sample Contract Form).doc 8.0 -Attachment G (Sample Contract Form).doc 172.5 KB
8.1 - Attachment G-1 (HUD-5370-C1).pdf 8.1 - Attachment G-1 (HUD-5370-C1).pdf 256.61 KB
8.2 - Attachment G-2 (HUD - 52158).pdf 8.2 - Attachment G-2 (HUD - 52158).pdf 236.25 KB
8.3 - Attachment G-3 (Section 3 Plan - Contract).doc 8.3 - Attachment G-3 (Section 3 Plan - Contract).doc 147 KB
8.4 - Attachment G-4 (HUD-50071).pdf 8.4 - Attachment G-4 (HUD-50071).pdf 335.57 KB
8.5 - Attachment G-5 (SF-LLL).pdf 8.5 - Attachment G-5 (SF-LLL).pdf 43.6 KB
9.0 - Attachment I (Agency Properties Listing).pdf 9.0 - Attachment I (Agency Properties Listing).pdf 319.9 KB
 
Bid Submittal Format
Due to COVID-19 we are not accepting "hard copy" forms. Bidders must submit required forms as a digital file, here on the Housing Marketplace. The eProcurement site is a "sealed bid" format; not bids or documents are accessible by anyone until the scheduled due date.

PLEASE NOTE: None of the proposed services may conflict with any requirement the Agency has published herein or will issue by addendum.
Tab 1: Form of Bid.
Form of Bid. This Form is attached hereto as Attachment A to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted as a part of the initial bid submittal.
Tab 2: form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract.
This Form is attached hereto as Attachment B to this IFB document. This 2-page Form must be fully completed, executed where provided thereon and submitted as a part of the initial bid submittal.
Tab 3: form HUD-5369-A (11/92), Representations, Certifications, and Statements of Bidders, Public and Indian Housing Programs.
This Form is attached hereto as Attachment B to this IFB document. This 4-page Form must be fully completed, executed where provided thereon and submitted as a part of the bid submittal
Tab 4: Section 3 Business Preference Documentation (Optional Item).
For any bidder claiming a Section 3 Business Preference, he/she shall include the fully completed and executed Section 3 Business Preference Certification Form attached hereto as Attachment D and any documentation required by that form.
 
Questions and Answers
View Unanswered Questions - 0 Unanswered Question(s)

View Answered Questions - 3 Answered Question(s)


Addenda
Issued: 02/22/2021 - 01:38 PM UTC - Addendum #1
Issued: 03/01/2021 - 06:25 PM UTC - Addendum #2
Issued: 03/04/2021 - 09:17 PM UTC - Addendum #3
Issued: 03/08/2021 - 08:23 PM UTC - Addendum #4
Issued: 03/15/2021 - 06:19 PM UTC - Addendum #5
 
Post-bid Deadline Notices
Issued: 03/25/2021 - 12:59 PM UTC - Post-bid Deadline Notice #1
Issued: 04/07/2021 - 07:30 PM UTC - Post-bid Deadline Notice #2
 
Pricing Items for Solicitation #: B21002 - Security Services
Pricing Item # Agency Stock Code Qty U/M
1    12  Month(s) 
Specification: Bayside Anchor – Monthly rate to provide Security Services detailed with Section 2.1.1 and 2.1.2.
No Alternate Specification Allowed.
Reason: NOT APPLICABLE 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
2    12  Month(s) 
Specification: Harbor Terrace - Monthly rate to provide Security Services detailed with Section 2.1.1 and 2.1.2.
No Alternate Specification Allowed.
Reason: NOT APPLICABLE 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
3    3550  Hour(s) 
Specification: Franklin Towers – Hourly rate to provide the Security Services detailed within Section 2.1.3.
No Alternate Specification Allowed.
Reason: NOT APPLICABLE 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
4    90  Hour(s) 
Specification: Holiday Rate – Hourly rate to provide Holiday Security Services detailed within Section 2.1.3.
No Alternate Specification Allowed.
Reason: NOT APPLICABLE 
Vendor SKU: NOT APPLICABLE for this item.
No Bid: NOT ALLOWED for this item. You must bid this item.
No Charge: NOT ALLOWED for this item. You must enter pricing for this item.

 
 
END OF Solicitation #B21002 04/27/2024 05:14:40 AM UTC


 
 Contact  Customer Support: 866-526-9266 © Copyright 2024, International eProcurement